Purchasing Assistant

Description Responsibilities

Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department

Understand and follow agency policies and procedures, and governmental procurement guidelines

Works diligently to secure competitive bids as required to support agency quote requirements

Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors

Ensure compliance with bid and contract specifications

Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready

Assist Operations Coordinator in maintaining a qualified and preferred vendor list

Collect information on and produce tracking reports of supply orders and vendor spending as needed

Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders

Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed

Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner

Assist Purchasing Supervisor in providing procurement training to agency staff as needed

Perform other duties as assigned

Requirements

Responsibilities

Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department

Understand and follow agency policies and procedures, and governmental procurement guidelines

Works diligently to secure competitive bids as required to support agency quote requirements

Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors

Ensure compliance with bid and contract specifications

Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready

Assist Operations Coordinator in maintaining a qualified and preferred vendor list

Collect information on and produce tracking reports of supply orders and vendor spending as needed

Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders

Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed

Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner

Assist Purchasing Supervisor in providing procurement training to agency staff as needed

Perform other duties as assigned

TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .