Receptionist

Description We are seeking a capable Receptionist to join our client's ever-growing HVAC company. As the first point of contact for their company, it is vital that you make a great first impression and deliver excellent customer service. Your responsibilities include greeting guests, answering phone calls, scheduling appointments, and administrative tasks. An organized and detail-oriented candidate with a friendly attitude would be the perfect fit for this role.Responsibilities:

Answer phone calls professionally and courteously, direct callers to the appropriate person, or assist with general inquiries.

Greet customers and visitors to the office, make them feel welcomed and assist them as needed.

Schedule and confirm appointments, manage calendar for service technicians.

Maintain an organized and clean reception area.

Provide basic information about company products and services.

Process and distribute mail, prepare outgoing mail and shipments.

Assist with other administrative tasks as required, including filing, photocopying, data entry etc.

Develop and maintain a filing system.

Inventory and distribute office supplies when needed.

Maintain office security by following safety procedures and controlling access via the reception desk.

Requirements

High school diploma or equivalent qualification.

Minimum 1 year of experience as a receptionist or in a customer service role.

Excellent verbal and written communication skills.

Working knowledge of office equipment, like printers and fax machines.

Proficiency in Microsoft Office suite.

Strong organizational skills with the ability to multi-task and prioritize tasks.

Ability to be resourceful and proactive when issues arise.

Promptness and reliability.

Professional in appearance and manner.

Basic understanding of HVAC systems is a plus.

This role is a great opportunity for candidates with a friendly disposition and excellent interpersonal skills. As the face of our company, we need an success drvien, organised, and resilient team player to ensure our front-of-house runs smoothly.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .