Receptionist/Administrative Assistant

SUMMARY:

Morton & Pitalo, Inc. is seeking a motivated, Receptionist/Administrative Assistant to join our diversified team of professionals!

Morton & Pitalo, Inc. is an equal opportunity employer. We are a growing, competitive engineering firm that offers a positive working environment. We specialize in civil engineering, land planning, and land development.

Receptionists/Administrative Assistants are responsible for greeting visitors and delivering exceptional client service assistance. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment. In addition, they are responsible for various marketing and office management functions, which include but are not limited to the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Serves visitors by greeting, welcoming, and directing them appropriately

Maintains employee directory; Operates console phone system

Keeps a safe and clean reception area, cleans & organizes the print area and all common areas by complying with

procedures, rules, and regulations

Proficient with Microsoft Suite

Produces letters, memos, and correspondence as requested by department personnel

Maintains project department files, files correspondence, and other records

Acts as a liaison to facilitate open lines of communication between office personnel

Assists in scheduling and confirming meetings for assigned personnel

Makes copies of correspondence or other printed matter, and prepares outgoing mail

Assists in managing office supplies and keeps inventory

Assists in office overflow work with other Administrative Assistants/Accounting Clerks

Acts as a courier. Will organize materials to be delivered each day, run errands, and pick up

materials from various centers/agencies. A valid driver's license is required and a recent DMV record.

Other duties may be assigned when necessary to meet business requirements

MUST HAVE A VALID DRIVER'S LICENSE WITH A RECENT DMV REPORT.