Senior Administrative Assistant

We're hiring a Senior Administrative Assistant to support three Engineering VP/SVP and their leadership team. You will go beyond traditional administrative support—you'll guide execution, understanding, and daily operating rhythm to make senior leaders more impactful. You will work onsite in Costa Mesa, CA reporting to the VP of FinOps. What you'll doYou will manage three complex calendars in lockstep, assessing inboxes, drafting communications in each leader's voice.You'll handle travel (international, domestic), expenses, vendor coordination, and logistics.You'll build the weekly, monthly, and quarterly operating schedule. Staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, board-adjacent prep sessions.Take meeting minutes and help track action items from meetings when requested. Organize presentation materials, equipment ordering, office supplies etc.Be a trusted communication liaison for executive leadership.Identify needs and remove friction to improve leadership effectivenessLeverage advanced AI fluency and tools to compress executive workload and efficiency. Claude, ChatGPT, Copilot, or Gemini — whatever the best tool is for the jobYou'll run Leadership offsite events, Architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, wellness events, all-hands logistics.Maintain confidentiality while supporting executive‑level priorities.