Senior Administrative Assistant (Onsite)

Date Posted:2023-05-03Country:United States of AmericaLocation:CA602: Goleta (RVS) Bldg B01 6825 Cortona Drive Building B01, Goleta, CA, 93117 USAPosition Role Type:UnspecifiedRaytheon Vision Systems, located in Goleta, CA, is seeking a demonstrated, high performing administrative professional to fill a key Administrative Specialist role. The opportunity will be supporting the Director of Operations and the Operations management team.In this dynamic and exciting role, you will collaborate with teammates and key team members across the country to understand and follow through business priorities in a proactive manner. The ability to support relationships, exercise good judgement and work across a matrixed organization is critical. The effective candidate will demonstrate an understanding of how the Administrative Specialist role can impact and foster business operations performance.The most qualified candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Director of Operations, as appropriate.Responsibilities include: Guide a variety of projects with a sense of urgency, attention to detail and precision.Attend calls and meetings; capture actions and maintain action list to ensure follow upCoordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriateProactively identify ways to enable greater productivity and efficiency in roleAccurately generate charts, tables, emails, reports, correspondence and other materials in a timely mannerCoordinate travel arrangements and prepare expense reportsCoordinate employee engagement meetingsCalendar ManagementEstablish follow-up system to ensure deadlines are metCoordinate monthly reportsAssist in instructing work, assigning and outlining tasksEstablish detailed knowledge of the Corporate and Raytheon Vision Systems Leadership Teams members and locationsAbility to work overtime as requiredRequired Skillset:6+ years of relevant professional experience in an administrative or project support roleDemonstrated project management skillsCross organizational project management, creating strategies, actionable steps and following up to ensure on time completionMeeting preparation including preparing materials, agendas and presentationsIdentify and plan initiatives to introduce and reinforce desired culture within OperationsProactive calendar management, meeting scheduling and coordination, planning events, expense reports, and data reportsExperience in planning and coordinating complex international travelPossess professional presence and phone/reception skillsDemonstrated excellent verbal and written communications skillsAbility to work proactively and strategically, anticipating needs and suggesting assistance to improve productivityDemonstrated experience handling multiple tasks concurrently, prioritizing work, and making quick decisions in a dynamic environmentDesired Skillset: Demonstrated experience interacting with senior levels of leadership effectivelyMS Project experienceTechnical writing, proof reading and summarizing monthly reports and meeting minutesRequired Education: High School Diploma (or equivalent)Desired Education: College degree or Certificate in applicable field of studyAA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.The salary range for this role is 41,000 USD - 95,000 USD; however, Raytheon Technologies considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. Privacy Policy and Terms:Click on this link (http://www.rtx.com/privacy/Job-Applicant-Privacy-Notice) to read the Policy and Terms Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.