Senior Banking Documentation Specialist - Urgent Hire

Express is hiring for a Banking Documentation Specialist. The Documentation Specialist reviews and prepares legal documentation for loans/leases and servicing actions, performs administrative duties, and answers inquiries.

• Document and Information Review and Preparation
• Reviews and analyzes checklist and information provided by authorized staff to determine which documents are required
• Determines appropriate format for documentation based on credit type
• Enters information into internal credit software application
• Pre-screens, prepares and reviews documents to ensure compliance with Federal and State laws, FCA regulations, and Association procedures
• Quality checks own work to ensure compliance and accuracy, and may review other's work for accuracy and compliance

• Document Finalization
• May serve as a Notary for customers
• Reviews executed documents to ensure accuracy, appropriate signature, and supporting documentation received
• Works with title and escrow personnel to ensure escrow instructions are followed and to confirm disbursements
• Sends documentation to accounting and requests funding, as directed

• Administrative Duties
• Tracks loan and lease status and outstanding items related to the credit actions by entering information into database and spreadsheets
• Performs hazard/flood insurance monitoring, including setting up ticklers and confirming accuracy of insurance certificates
• Performs delinquent real estate tax monitoring through report review, communicating delinquencies to Credit department, and generating borrower letters per procedure
• Compiles and inputs information into the UCC database to ensure first lien position. Monitors and completes UCC filings, continuations, searches, and terminations timely
• Compiles and inputs information into the California Secretary of State database to ensure first lien position. Searches and monitors UCC filings and continuations
• Enters and verifies information into DMV forms for paid out leases
• Confirms receipt, scans and indexes relevant loan documentation into content management software and completes required filing and coordination with other staff
• Maintains current and documented procedures for specified function(s) within the department

• Data Security and Confidentiality
• Appropriately protects the confidentiality, security, and integrity of the Association's systems and data and clients' data

• Commitment and Support of Association Mission
• Understands, applies, and supports the Association mission and vision statement in a positive, professional manner at work and with customers in all settings

• Responds to questions from other departments and external parties regarding loan documentation operations and procedures
• Reviews other's work for accuracy and compliance
• Works with title and escrow personnel to ensure escrow instructions are followed and to confirm disbursements
• Requests follow up actions from tracking database from other Documentation Specialists
• Updates credit and customer documents to maintain consistency with content management system
• Trains staff on workflow processes, regulations, and Association procedures

• Knowledge of documentation requirements for agricultural, and commercial loans/leases.
• Knowledge of title insurance, escrow practices and procedures.
• Knowledge of the agriculture, financial and real estate industry, and applied business mathematics and principles.
• Must be able to use computer technology and a wide variety of software applications, including Microsoft Office suite applications. Proficiency in NGS, OnBase, CS and Lien Solutions is required in this position and is a preferred qualification at the time of hire.
• Ability to effectively read, write, and communicate in the English language.
• Ability to prepare, edit, track, organize, and review data/documents timely and accurately.
• Skill in serving and working effectively with both external and internal customers in a professional, respectful manner.
• Skill in analyzing information and problem solving to formulate logical and objective conclusions.
• Skill in working independently, prioritizing tasks, and handling multiple projects simultaneously to complete work within imposed deadlines and in accordance with established policies and procedures.
• Skill to sort, analyze, and put into context complex documents.