Sr. Administrative Assistant

Amick Brown is seeking an experienced

• The Sr. Administrative assistant’s primary role is to provide administrative support to the Regulatory Affairs and Quality Assurance (RA/QA) leadership team.
• The ideal candidate will be excellent at calendar management, have experience communicating to executives, and will have high integrity to keep in confidence the content of meetings, emails, and documents.

• Work in tandem with another Sr. Admin to provide support to SVP and multiple VPs of the RA/QA Regulatory Affairs and Quality organization.
• Schedule meetings, appointments, and maintain executive calendars.
• Manage and book travel for the VP or SVP’s and proactively coordinates the pre-planning of trips with various internal functions, including agendas and necessary contacts, information, and other necessary preparations.
• Drives time management to drive the SVP’s and VP’s effectiveness and prioritizes to maximize value of time spent.
• Take meeting minutes and meeting notes.
• Follow up on meeting action items
• Upkeep email distribution lists.
• Update documents with requested changes
• Schedule interviews for organization
• Screen email correspondence (if requested) and review, route and respond to inquiries as appropriate
• Develop, edit, and publish presentations, prepare agendas, letters, and reports as requested:- Collect/produce reports as needed by VPs
• Complete expense reports.
• Coordinate with IT on computer issues and computer supplies

• A minimum of 5 years of administrative support experience including at least 3 years experience supporting Executive level staff.
• Minimum Associates Degree or equivalent work experience
• Strong knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
• Strong communication skills, both verbal and written.
• High integrity and ability to keep items in confidence
• A keen ability to prioritize and juggle tasks.
• Proven dependability, reliability, and resilience.
• Strong customer service professional presence.
• Is a team player and works well with others.

• Health
• Vision
• Dental
• 401k with company match
• Paid time off
• Sick Leave
• Short-Term Disability
• Life Insurance
• Wellness & Discount Programs