Sr. Administrative Assistant

Software Guidance & Assistance, Inc., (SGA), is searching for an Sr. Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Francisco, CA or San Jose, CA. We are seeking a Sr. Administrative Assistant to provide support to the Sr. Director, Product Marketing of Stock & CC SMB, and the Sr. Director of Product Marketing, DC B2B and their respective teams. Your role will complement and support the leaders for our team's overarching goals and objectives. Responsibilities :

• Extensive scheduling and calendaring coordination
• Arrange domestic and international travel accommodations
• Lead logistics for special projects including team space planning, floor moves, organizational meetings, and quarterly all hands. Draft meeting agendas and assemble action items and follow up on completion
• Facilitate and distribute notes and recordings of weekly staff meetings, team huddle demos and all hands in addition to maintaining Wiki and Trello Boards
• Process expense reports and purchase orders
• Organize team onsite/offsite and team building events and lead event logistics
• Partner with finance to run budget and monitor and predict team's spend
• Work with cross functional teams by collaborating with other Administrative Assistants and Executive Assistants to provide coordinated support to the various leaders
• Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions.

• Bachelor's Degree or equivalent work experience
• Minimum of 5 years of experience as an Executive Assistant
• Strong attention to detail and is extremely organized
• Clear and concise communication
• Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
• Handles confidential information with integrity and exercise discretion
• Can prioritize multiple demands simultaneously, from the mundane to the more strategic
• Reliable and accessible. Available during normal working hours and available out of hours, as needed, particularly when managers are traveling.
• Ability to travel occasionally to provide on-site support at events/conferences
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, calendaring, slack, Microsoft Teams).
• Sense of humor and ability to work enthusiastically across organizations and with diverse personalities