Sr. Executive Administrator

The Sr. Executive Administrator is responsible for supporting the Senior Vice President, Global Head of Value-Added Services, based in San Francisco with frequent international travel and meetings on global time zones. This role is critical to the success of Visa’s Value-Added Services business units.  A strong candidate will have successfully supported senior level executives and collaborated with others to support leadership team, function, and office activities. Executive Administration ResponsibilitiesProvide executive level administrative support, including managing an executive calendar both internally and with external client executives, booking and managing executive travel plans, using Visa tools for expense and purchase management, and preparing for meetings.Establish and maintain effective and cooperative professional relationships with internal and external business partners, including several levels of management, Visa employees and Visa clients.Act as a liaison, problem solver, and facilitator across multiple time zonesPlan onsite and offsite meetings and events, including coordinating conference room set-up, catering, A/V, and logistical arrangements, and providing occasional on-location support for activities such as group meetings and off-site networking engagements.Prepare and update PowerPoint presentations, Excel spreadsheets, and other documentsProvide support for reports, projects and initiatives as requestedAssist with team travel arrangements as requestedBe responsive to reasonable requests for off-hours work, email, and messages follow-up Team Support ResponsibilitiesCoordinate on-boarding of new employees and contractors, and associated trackingAssist with space management, workspace move requests and submit facilities work ordersCreate purchase requisitions and assist staff with expense reporting and finance issuesPerform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution listsPurchasing gifts/recognition for employees with life events.This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.