Accounts Payable Coordinator

Job Description

The Coordinator, Accounts Payable is responsible for the timely turnaround of supplier invoices and payments while ensuring all accounting procedures conform to generally accepted accounting principles.

The coordinator is also responsible for timely ordering of supplies and equipment.

Works with our Corporate Finance group in setting up suppliers in the company financial system (Oracle).

Timely ordering of supplies for multiple branches in the company financial system (Oracle) daily

Code and process a high volume of invoices into the company financial system (Oracle) daily.

Confirm details on the supplier invoice against the contract and business system to verify charges are correct.

Resolve invoice discrepancies, past due invoices and duplicate payments.

Review affiliate statements monthly and ensure all invoices are processed.

Enters new supplier details into company financial system (Oracle) for new account set ups.

Submit name, address and banking changes for suppliers to Finance.

Provides Corporate Finance with the ACH information for suppliers to update Oracle.

Adheres to internal standards, policies and procedures.

Performs other duties as assigned.

Supervises others: No

Has hiring and terminating responsibilities: No

Number of employees directly reporting to this job: 0 Supervisory Employees, 0 Non-Supervisory Employee

Qualifications

· High School diploma or equivalent

· 2+ years of Accounts Payable experience

· None

None required

Language Skills: English – Intermediate level proficiency required

Mathematical Skills: Intermediate level proficiency required for performing pay calculations

Reasoning Skills/Abilities: Advanced level required

Computer Skills:

• MS Office (Word, Excel, PowerPoint) – Intermediate user level proficiency required
• Oracle – Intermediate user level proficiency required for R12 Payable module

Thorough knowledge of the accounts payables system function and processes

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Ability to multi-task effectively

Capable of paying great attention to detail

Possess strong organizational and time management skills

Be open to change and willing to learn new skills

Be able to follow up on pending issues and meet deadlines

Excellent customer service skills are required

Advanced verbal and written communication

Strong interpersonal skills

Strong analytical, problem-solving skills

Ability to prioritize and execute tasks

Ability to work with confidential information without disclosing it

Travel is not required

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Business hours are Monday through Friday, 8:00am to 5:00 pm

Work requires willingness to work a flexible schedule

Longer hours, evenings and/or weekend work will be necessary occasionally/frequently as job duties demand

#INDSCS (Sales/Customer Service)

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

All your information will be kept confidential according to EEO guidelines