103664BRJob Title:Coord, A/P CorpLocation:Business Service Center (0900)Job Description:The Corporate Accounts Payable Representative position will perform the following duties:Mailroom, Imaging & Indexing
Picks up mail at local post office
Sorts mail by Operating Company and invoice type using post office box number, invoice attributes, purchase order number, and ship-to locations
Opens mail and distinguish between the different types of documents received in the mail (i.e. invoice, acknowledgements, sales orders, statements, etc.) and route according to guidelines
Sorts and distributes non AP-related mail as defined per guidelines
Prepares vendor invoices for imaging including preparing batch sheets
Scans invoices into document imaging system, ImageNow
Performs quality check on invoice image and re-scan if needed
Archives and purges hard copies of invoices for a defined period of time
Enters (index) key data fields (e.g. invoice number, invoice date, invoice amount, purchase order number, etc.) from an image of the vendor invoices into ImageNow
Enters data field accordingly to pre-defined guidelines (e.g. no leading zeros, no dashes, etc)
Identifies correctly duplicate invoices and handled per instructions
Verifies work for accuracy and completeness
Routes invoices to workflow queues based on purchase order validation statusInvoice Entry
Identifies invoices interfaced into SAP that have discrepancies (blocked invoices)
Identifies indexing keying errors and correct per instructions
Using invoice image in ImageNow and purchase order detail in SAP, identifies discrepancies by line item
Enters line item information (e.g. quantity and price) relating to the discrepanciesIssue Resolution
Identifies problematic invoices and take the necessary steps to resolve
Monitors workflow queues and route invoices for resolution
Interfaces with the vendors and internal customers to research and resolve problems
Escalates issues as appropriateSpecialized AreasDisbursement / payment processing o Processes check payment runs per established schedules o Processes emergency checks as required o Processes special check payment runs o Prints checks on-site and prepare for mailing
Vendor Statement review and analysis o Reviews vendor statements for aged items o Reconciles vendor statements to deliveries o Ensures that a vendor statement review is performed per a defined schedule o Coordinates analysis findings with issue resolution team
GR/IR (Goods Received/Invoice Received) Maintenance o Analyzes GR/IR report and determine variance category (price or quantity) o Performs maintenance in SAP to clear items from the GR/IR report o Communicates with field finance the financial impact of GR/IR clearing o Researchs aged items
Non-Inventory Invoice Processing o Processes non-inventory invoices o Assists with GL coding o Ensures that proper approvals are obtained
Req Number:103664BRAddress Line 1:188 Inverness Drive WestJob Location:Englewood, Colorado (CO)Shift:1st ShiftFull Time / Part Time:Full TimeEEO Statement:Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy (http://pfgc.com/Policy) ; (2) the "EEO is the Law" poster (http://pfgc.com/Poster) and supplement (http://pfgc.com/Supplement) ; and (3) the Pay Transparency Policy Statement (http://pfgc.com/PayTransparency) .Required Qualifications:High School Diploma or EquivalentDivision:Performance Food GroupJob Category:FinanceState:ColoradoCompany Description:Performance Food Group is a customer-centric foodservice distribution leader headquartered in Richmond, Va. Grounded by roots that date back to a grocery peddler in 1885, PFG has a nationwide network of approximately 150 distribution centers, 35,000-plus talented associates, and thousands of valued suppliers across the country. With the goal of helping customers thrive, PFG markets and delivers quality food and related products to independent and chain restaurants, schools, business and industry locations, convenience operations, healthcare facilities, vending distributors, office coffee service distributors, big box retailers, and theaters across the U.S.Benefits:Click Here for Benefits Information (https://pfgc.com/Careers.aspx#benefits)Compensation:23.00
Full-time