Hiring Now! Administrative Assistant

About Us:

We are a small, dynamic CPA firm dedicated to providing exceptional accounting and tax services to our clients. As we continue to grow, we are seeking a reliable, detail-oriented, and highly organized Administrative Assistant to join our team. This role is essential to ensuring the smooth operation of our office, supporting both our staff and clients in various administrative capacities.

Position Overview:

As an Administrative Assistant at our firm, you will provide essential administrative and clerical support to ensure our office runs efficiently. You will be involved in a variety of tasks, from managing calendars and scheduling appointments to assisting with tax return preparation and handling client files. Your contributions will be vital to maintaining a positive and productive work environment.

Key Responsibilities:

Manage and maintain calendars, scheduling appointments, meetings, and conferences

Answer incoming calls and direct them appropriately

Handle email and mail correspondence

Prepare documents and files for client meetings and tax returns

Assist in tax return preparation under the direction of senior staff

Maintain and organize client files and documentation

Assist with billing, invoicing, and mailing

Provide general administrative support to the firm as needed

Job Qualifications:

Prior administrative, receptionist, or office experience in a professional environment preferred

Familiarity with office technology and software applications, including Microsoft Office 365

Experience with multi-line phone systems, copiers, fax machines, and postage meters/scale

Excellent organizational, verbal, and interpersonal skills

Ability to handle confidential information with discretion and professionalism

Ability to work effectively in a fast-paced environment, especially during peak tax season

Regular and consistent attendance is required

High energy and a positive attitude, with a strong desire to work with people

Why Join Us?

Collaborative and supportive team environment

Opportunity for growth and career development within the firm

If you are a self-motivated individual with a passion for organization and providing excellent client service, we would love to hear from you