Hybrid Office Coordinator

Office CoordinatorAt RMEL, we are redefining what is possible in energy. We are a diverse community of people who support the US electric energy industry, and together - united through education, networking, and training - our impact is stronger.As a dynamic and innovative energy trade association, we pride ourselves on fostering a collaborative and supportive work environment where creativity and initiative are valued. As we continue to grow, we are seeking a dedicated Office Coordinator to join our team and contribute to our success.Position Overview: We are seeking a reliable and organized Office Coordinator to provide administrative and clerical support to our team. The successful candidate will be responsible for assisting with various tasks to ensure the smooth operation of our office. This role offers an exciting opportunity for someone who is detail-oriented, proactive, and eager to learn and grow within the role. The Office Coordinator plays a significant role in all aspects of the successful operation of RMEL. Under the direction of the Executive Director, the Office Coordinator will strive to meet the goals and objectives of the association. The Office Coordinator will work collectively with the RMEL team to support educational conferences, workshops, and virtual programs.The Office Coordinator will be responsible for RMEL office processes, procedures, and timelines to ensure the accomplishment of all operations and successful implementation of daily tasks and responsibilities.In addition, the Office Coordinator will periodically interface with the RMEL Board of Directors and the Foundation Board of Directors to ensure timely and relevant outreach of pertinent information. This may include meeting minutes, meeting notifications, agendas, conference notifications, drafting of Board and committee correspondence and general Board communications.The position requires a constant line of communication with the Executive Director and staff members to advise on status of projects, challenges, and the resolution of those challenges. This person will work directly with the Executive Director to assist with budgeting and finance activities related to RMEL operations.Integrity and exceptional interpersonal skills are required.Flexibility of work hours and occasional domestic travel are a necessity for the role. Based on current program offerings and activities, the position may require a combination of in-office and remote work.Responsibilities:Coordinate office activitiesPerform general office dutiesGreet and assist visitors in a professional and friendly mannerAnswer and direct phone calls to the responsible team memberAssists with coordination of IT related issuesManage incoming and outgoing mail, packages, and deliveriesMaintain and organize office filing systems, both physical and digitalAssist with scheduling appointments, meetings, and travel arrangements for all staffOrder and maintain office supplies and equipment inventoryCoordinate with vendors for equipment and suppliesAnalyze RMEL operating practices to improve operational efficiencyAssist with bookkeeping tasks, such as data entry and expense trackingAssist with organizing company events or meetings, as requiredProvide exceptional support to the teamProvide RMEL administrative support to the RMEL FoundationAdvocate for RMEL interests in all Board, member, and vendor relationshipsMinimum Qualifications:High school diploma or equivalent; Associates degree is preferred with additional qualifications inan administrative roleProven experience as an office coordinator or in a similar administrative rolePrevious work with non-profits organizations or associations is a plusKnowledge and Skills:Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft TeamsStrong organizational and time-management skills with the ability to multitask and prioritize tasks effectivelyAttention to detail and accuracy in all workAbility to work independently with minimal supervision as well as part of a teamPositive attitude and willingness to take on new challengesDiscretion and confidentiality when handling sensitive informationDemonstrated writing, editing, and prooing skillsExceptional verbal communication and interpersonal skillsExperience planning and implementing meetings, conferences, and working with various Boards, committees and volunteers would be a plus.Willingness to contact members and service providers to actively manage and optimize relationshipsProven organizational skills to manage multiple projects within tight deadlinesDemonstrated proficiency in basic math and accounting principlesWorking Conditions:Typical office setting with hybrid/work from home options.Ability to occasionally work nights and weekends as business needs dictateOccasionally carry or lift boxes and office materials up to 25 poundsPay Details: $20.00 to $38.00 per hourBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.