Payroll Manager

Alterra Mountain Company is a family of 15 iconic year-round destinations, including the world’s largest heli-ski operation, offering the Ikon Pass, the new standard in season passes. The Ikon Pass connects the most iconic mountains across North America, Australia, New Zealand, Japan and Chile, delivering authentic, memorable snow adventures. Alterra Mountain Company owns and operates a range of recreation, hospitality, real estate development, food and beverage, retail, and service businesses.

Headquartered in Denver, Colorado, with destinations across the continent, Alterra Mountain Company is rooted in the spirit of the mountains and united by a passion for outdoor adventure. Alterra Mountain Company’s family of diverse playgrounds spans six U.S. states and three Canadian provinces: Steamboat and Winter Park Resort in Colorado; Palisades Tahoe, Mammoth Mountain, June Mountain and Big Bear Mountain Resort in California; Stratton and Sugarbush in Vermont; Snowshoe in West Virginia; Tremblant in Quebec, Blue Mountain in Ontario; Crystal Mountain in Washington; Deer Valley Resort and Solitude Mountain Resort in Utah; and CMH Heli-Skiing & Summer Adventures in British Columbia. Also included in the portfolio is Alpine Aerotech, a worldwide helicopter support and maintenance service center in British Columbia, Canada. Alterra Mountain Company honors each destination’s unique character and authenticity and celebrates the legendary adventures and enduring memories they bring to everyone.

A career with Alterra Mountain Company is more than what you do today; it’s being part of creating a community rooted in the spirit of the mountains, united by a passion for adventure, and celebrating the legendary adventures and enduring memories that mountains bring to everyone.

• Free Ikon Base Pass for all eligible employees, with additional free skiing + riding privileges across the family of Alterra Mountain Company resorts for all eligible employees and their dependents
• Flexible Time Off (FTO) policy for eligible employees to rest, relax and recharge
• Generous discounts on outdoor gear, apparel, rental cars, etc.
• Medical, dental, vision, life, AD&D, short term & long-term disability insurance, EAP, HSAs, FSAs, and more
• 401(k) plan with generous company match
• Discounted tuition with partner online university for all Alterra Mountain Company employees to further their education
• Paid parental leave of up to 6 weeks for eligible employees
• Commuter benefits (Denver employees only)
• Brand new Alterra Mountain Company office located in Denver’s RiNo Art District neighborhood

This position will be responsible for the strategy, development, support, and the day-to-day operations of payroll functions related to Global Payroll Services (GPS). This position will report directly to the Payroll Director. This position will work closely with Human Resources, Benefits, Compensation, HRIT and external service providers, to streamline and develop processes that ensure seamless and efficient payroll processes. This position will assist the Payroll Director in the development of goals and objectives for the department.

The ideal candidate will possess in-depth functional experience with taxes including multi-state and multi-local tax calculations, payroll processing, gross to net reconciliations, monthly, quarterly and annual payroll and tax reporting (W-2’s, 941’s T-4’s, etc).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

ESSENTIAL DUTIES

• Direct supervision of payroll staff, manage day-to-day activities to ensure payrolls are completed accurately and timely.
• Become Subject Matter Expert on Workday Payroll and lead transition from current payroll systems to Workday.
• Review or direct the review of data to ensure accurate payroll for new hires, terminations, salary increments, retroactive wages, transfers and leaves of absence.
• Maintain earnings and tax withholding records, ensuring compliance with resident and work state regulations.
• Develop and assign duties to subordinates to evaluate progress of work, resolve problems, and ensure that quality and quantity standards of work are met.
• Research and resolve payroll issues and discrepancies pertaining to the costing of payroll.
• Coordinate and maintain the escheatment process, working closely with the Tax department.
• Monitor and track volume of work by resorts assigned to Specialists, ensuring KPI’s are met.
• Develop department processing guides/Standard Operating Procedures (SOP’s) and tracking, and ensure they remain current.
• Mentor and directly supervise Payroll staff by applying knowledge of Payroll regulations, Time & Attendance and Payroll applications (UKG, Workday, and ADP).
• Interpret and communicate policies, procedures, federal and state regulatory guidelines to payroll staff and others as needed.
• Coordinate and monitor the company’s compliance about tax qualified benefit programs including Section 401(k) and Section 125 plans.
• Manage all taxes including multi-state and multi-local tax calculations and processing, reconciliations, month, QTD and year-end reporting, W-2s, management and reconciliation of tax filings with outsourced provider.
• Manage implementation of payroll processing for new companies in Workday and Kronos Time & Attendance.
• Provide guidance to Payroll Tax Analyst as needed related to Payroll Tax and General Ledger requirements.
• Distribute and provide W-2 service in a timely and accurate manner.

• Identify opportunities to enhance the service delivery process for efficiency, accuracy, and scalability of payroll operations.
• Collaboration with business partners to include change management planning, ensuring a successful rollout of new systems and processes.
• Support the design, implementation, and operational delivery of standardized payroll tools, enabling continuous improvement of the employee/customer experience.
• Confirm best practices and lead process documentation initiative.

• Instill a culture of learning and growth, providing coaching and career development for all team members.
• Provide and support strategic guidance with respect to department initiatives tied to company initiatives and objectives.
• Establish and manage key metrics and prepare monthly, quarterly, and annual reporting for leadership.

• Assist with the design and implementation of proper segregation of duties, controls, and internal self-audits. Ensure compliance with all corporate policies and procedures.
• Collaborate with Internal Audit team and provide compliance reporting and process controls while ensuring no high-risk audit comments.
• Assist with preparation of payroll-related documents, supporting financial reporting as required.
• Assist with overseeing compliance and statutory reporting and filing requirements, including interpreting new legislation impacting payroll.
• Assist in preparing relevant weekly, monthly, quarterly, and year-end reports. Ensure all payroll information and records are maintained in accordance with statutory requirements.

REQUIRED QUALIFICATIONS

• 10 + years, Federal, multi-State, and local payroll tax experience
• 7+ years as a Payroll Manager in large, shared services department
• Experience with weekly, bi-weekly, hourly, and salaried payrolls. Including garnishments, pay calculations, multi-state wage and hour regulations, and functional payroll processing.
• Knowledge in medical, and retirement benefits to include taxation.
• Experience with Union payrolls
• Finance/Accounting knowledge or experience required. Ability to use query and report generation tools.
• Workday experience preferred
• Ulti-Pro/UKG, ADP, Kronos experience
• Proficiency using MS Office (Word, Excel, etc.)
• Canadian payroll processing experience a plus
• Strong analytical, organizational, and critical thinking skills.
• Strong interpersonal and teamwork skills. Ability to interact effectively with individuals at all levels of the organization.
• Ability to work with the accounting and functional groups and senior management to collect, normalize and analyze data for financial & payroll reporting.
• Excellent written and oral communication skills
• Tackles tough problems with firm deadlines
• Ability and desire to work in a challenging environment

• Bachelor’s degree in accounting or similar field, or equivalent 7+ years’ experience
• FPC or CPP certification preferred

The base salary range below represents the low and high end of the Alterra Mtn Co Shared Services Inc. salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of Alterra Mtn Co Shared Services Inc.’s total compensation package for employees. Other rewards may include short-term and long-term incentives and many region-specific benefits.

Denver area base salary range: $85,000 - $128,000 per year

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.

Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to harsh and varying outside weather conditions.

Hazardous Materials/Noise: The noise level in the work place is usually moderate.

This job description is not an exhaustive list of all functions and responsibilities that an employee may be required to perform in this position. Alterra Mtn Co Shared Services Inc. and its affiliates reserve the right to modify, increase, decrease, suspend, and or eliminate any of the essential duties and/or the position in its entirety.

This job description is not an express or implied contract, guarantee, promise, or covenant of employment for any set term or duration, or for termination only for cause.

Employment with Alterra Mtn Co Shared Services Inc. or any of its affiliates is “at will” meaning either party may terminate the employment relationship at any time with or without cause and with or without notice.

This position is located in Colorado, and the work is primarily in Denver, CO and, as such, employment in this position is subject to the labor and employment laws of the state of Colorado.

Alterra Mtn Co Shared Services Inc. and its affiliates are equal opportunity employers and maintain drug-free workplaces. All employees and candidates are reminded that Alterra Mtn Co Shared Services Inc. and its affiliates adhere to all applicable labor and employment laws, and State, County, and City-specific labor and employment regulations, where applicable.