VA Medical Support Assistant

This position is contingent on contract award.This position will support the US Department of Veterans Affairs Critical Staffing Program.  The person in this position will represent International SOS and provide services outlined below: International SOS is looking for individuals to provide administrative and clerical support to ensure efficient operations of healthcare services, including patient scheduling, records management, and communication with medical staff. They play a crucial role in facilitating smooth patient care and enhancing the overall effectiveness of the medical facility. Key ResponsibilitiesResponsible for the performance and coordination of appointment scheduling in accordance with the Outpatient Scheduling and Process and Procedures. Front desk duties may vary at each location depending on the clinic’s needs.  Consistently responds to internal and external customer requests for assistance in a courteous, professional, cooperative, and helpful manner. Answers the phone within 5 rings and follows appropriate telephone etiquette.  Listens attentively to questions and confirms understanding by restating to the caller.   Collect adequate information before transferring a call to nurse, provider, social work, etc. Have general knowledge of use and check in of all patients via VetLink.   Serves Patient Relations Representative and actively listens to feedback, patient concerns and self-resolve patient complaints and co-worker concerns in a tactful, professional manner.  Understand the roles and responsibilities of others in the team, participates in team huddles.   Be courteous and cooperative and to work to achieve the goals of the clinic.  This includes professional, constructive, and open communication with supervisor and other employees.   Demonstrate the ability to adjust to change or work under pressure in a professional pleasant manner. Manage and complete assigned work, provide input on work progress and/or impediments. Work collaboratively and maintains efficient workflow. Receives, reviews, prepares, and ensures correct punctuation, spelling, grammar, format, styles and oversees the incoming and outgoing correspondence. Updates patient demographics, to include phone number, address, next of kin, emergency contact and insurance capture. Demonstrate proficiency with use of personal computer, Outlook, Teams, VISTA, CPRS, Lync, VetLink, and Consult Tracking Management (CTM).  Retrieve and respond to voicemail within 48 business hours. Opening and close clinics daily, updating no-shows within 24 hours of appointment.   Monitor incoming and outgoing faxes and mail, in accordance with HIPPA standards. Provide support to patient aligned care team. Maintain general oversight of the VA Point of Service VetLink.   Report malfunctions to Lead MSA/ supervisor within operational day.  Possess knowledge in use of VA software such as CPRS, VISTA, CTM, VetLink, HSRM, PPMS, and other Computer software such as Microsoft Word, Excel, Outlook, and Microsoft Office Suite.  Responsible for workflow, completion, and hand-offs for assigned work. Review and use data from reports used to collaborate with team members for patient appointments and communicates scheduling issues to their supervisor. Responsible for following scheduling practices, ensuring Veterans are scheduled within the VA guidelines. Assess compliance with The Joint Commission (TJC) and other regulatory program review criteria that govern service and ensure that requirements are in place and are compliant as evidenced by both internal and external reviews.  Demonstrates participation and knowledge in the facility’s Compliance and Business Integrity Program to prevent violations of the law as well as maintaining high ethical standards. Knowledge of safety and fire protection, emergency code awareness policies and procedures. Ensure all patients are identified with appropriate two patient identifiers. Maintain computer and IT security.   Protects information from unauthorized release, loss, alteration, or deletion, following applicable regulations and instructions in the computer access agreement. Complete all mandatory required training per VAMC policy. Be aware of all laws, regulations, policies, and procedures relating to Privacy, Confidentiality and HIPPA and complies with all standards.  Complete all performance standards within VA guidelines. This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.