Project Assistant job vacancy

Vacancy expired!

Responsibilities:

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
Organize and maintain project files, filing system and project communications.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax. Sort incoming mail.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Order and maintain supplies.
Update the project calendar and roster.
Maintain data entry of project contact list and project execution plans. Provide data entry for projects.

Requirements:

High school diploma or equivalent. Minimum of one-year applicable office/clerical experience preferred.
Proficient in Microsoft Word, Excel, Access and PowerPoint required.