Utilities Scheduler Planner/Subcontractor Coordinator

Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated group of professionals who consistently deliver excellence to reach our common goal of a best in class working environment? If you have a positive can-do attitude and a drive for success, Amentum is looking for you! We are seeking a Planner/Scheduler team member for our client site in Groton, CT. The successful candidate will have outstanding planning and scheduling skills and will be committed to working with others to deliver best in class, unparalleled excellence in customer service and satisfaction.

Typical work schedule is Monday-Friday, 7:00 am - 3:30 pm; various hours may be required based on business demand.

As the Planner Scheduler/ Subcontractor Coordinator (Utilities), you will serve as a direct liaison between the vendors, maintenance team, operations team, and staff leveraging demonstrated interpersonal skills to implement creative, inclusive, and cost-effective solutions to repair and maintain utility and chiller plant equipment and other support devices. Within Amentum, our group provides maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide. In depth knowledge of Utility equipment and operations is not necessary for this role.As the Utilities Scheduler Planner / Subcontractor Coordinator, your daily duties for this role will include:

Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.

Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.

Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.

Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.

Schedule work with Service departments, print appropriate work orders when scheduled, track and report on the completion of work.

Estimate work order completion times and compare to actual performance.

Partner with management leaders and teams to facilitate current year purchase order close out process.

Collaborate with management leaders and teams to coordinate year beginning activities associated with purchase order creation.

Initiate purchase change order to adjust funding, time limits, and quotes as appropriate.

Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.

Work closely with Accounts Payable in prevention of double billing or incorrect payment.

Work closely with Procurement to insure Vendor accountability.

Comply with all company policies and procedures and adhere to company standards.

Perform other job-related duties and special projects as requested.

Support safety program as necessary.

Perform other duties as assigned by Manager or Supervisor.

As the Utilities Scheduler Planner / Subcontractor Coordinator, you will be expected to:

Work in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients.

Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.

Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.

Take initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible.

Minimum Requirements:

High school diploma or demonstrated equivalent.

Three years of experience in business administration, operations support, or a related business support role in a facility management, maintenance planning, engineering, or construction environment.

Demonstrated experience in a high visibility customer service role with multiple customer streams.

Strong written and oral communication skills and ability to work in a team environment.

Ability to obtain site specific security access including all applicable background checks.

Ability to work overtime, holidays, various shifts, weekends, and alternative work schedules.

Ability to obtain an appropriate driver's license issued by the State Department of Motor Vehicles, as requested.

Must be a United States citizen or Permanent Resident.

This position does not include sponsorship for United States work authorization.

Some physical requirements include:

Ability to move light to medium weight materials into desks, filing cabinets, and other storage locations.

Ability to occasionally lift up to 20 pounds.

Repetitive wrist movement.

Ability to read and understand information contained in a variety of documents or displayed on a computer screen.

Ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

Ability to attend meetings throughout the site.

Ability to communicate with others on the telephone and in one-on-one or group discussions, meetings, and presentations.

Some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Wear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed.

Preferred Qualifications:

Demonstrated experience coordinating vendors and subcontractors.

Working knowledge of a CMMS (computerized maintenance management system) such as EAMS, MAXIMO, or related database systems.

Experience working in purchasing or as a buyer in a manufacturing, maintenance, or a related service field.

Ability to manage several projects simultaneously.

Strong proficiency with Microsoft (MS) Office suite, particularly MS Excel, and Microsoft Visio.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.Labor Law Posters (https://postings.govdocs.com/#/vxSkbztPuAwwxfs)EEO including Disability/Protected Veterans