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Duration: 5 Years Place of Performance:Constitution Center, 400 7th Street, SW, Washington, DC 20219 ( Near Metro ) Job Description:The candidate shall provide a broad range of financial, program and administrative support to OBFM by performing a variety of tasks to facilitate financial management functions. Administrative Portion of the Job Description:Answer Telephone CallsReceive VisitorsCreate and Edit Documents: Upon request, the candidate shall create basic, non-technical documents using appropriate word processing software. These documents may include, but are not limited to, form letters, memoranda, speeches, and reports. The candidate shall also edit office documents as requested. Editing includes, but is not limited to, proofreading as well as correcting format, grammar, and spelling errors.Faxing/Photocopy DocumentsAssist with Travel Program and Travel ArrangementsThe Candidate shall assist clients with all facets of Government travel program. The Candidate shall assist in the preparation of travel arrangements and related documents shall use FHFA’s E-Gov Travel Services system (currently CONCUR), National Travel, to book hotel reservations for domestic and international travelers supporting the agency's mission. The candidate staff shall maintain a working knowledge of the travel rules and regulations applicable to federal government travelers. They shall also become familiar with all government Travel Policy, which will be made available to them after contract award. Preparation includes, but is not limited to, verifying the nature of the travel, obtaining necessary clearances, coordinating with the appropriate government travel contract agency, create reservations, respond to questions related to allowable travel costs, and making any other logistical arrangements. Travel preparations shall be initiated by the traveler in accordance with FHFA procedures and policies. The Candidate shall assist with making only travel arrangements as part of the Centrally Billed Account procedure. The Candidate shall assist FHFA staff by addressing inquires on travel vouchers for CBA arranged travel and maintain accurate records of travel costs incurred using the Centrally Billed Account (CBA) and including required travel receipts. The Candidate will perform monthly reconciliation of the CBA and coordinate responses to the government travel Candidate on CBA use. Determine the standard cycle authorizations to include dollar limits and blocked Merchant Category Codes for the Individual Billed Travel program as well as a restricted standard for those new card applicants who do not meet the credit worthiness requirement mandated by Office of Management and Budget.The candidate shall facilitate and assist FHFA Travel Program Administrators, specifically coordination of CBA travel arrangements through the Bureau of Fiscal Services Travel Office if necessary, travel requirements of FHFA employees and designated individuals in accordance with all U.S. Federal Travel Regulations. The candidate shall assist in composing, maintaining, and clarifying the travel policies and procedures of FHFA. The candidate must have an in-depth knowledge of all travel specific operating procedures and be able to write at a level commensurate with that needed for producing internal policies and procedures for use by all FHFA personnel. The Candidate, as required, shall facilitate new employees in initiating the travel card application process, and help them establish e-travel system account. The Candidate shall also assist and provide supplemental training to FHFA staff, travelers and approvers on use of the e-travel system, as required. Specifically, the Candidate will be required to provide one-on-one, classroom or web-training to FHFA travelers and approvers on FHFA specific information. Classroom or web-training shall be provided at least quarterly, unless otherwise directed by the COR. As part of the training, the Candidate shall leverage Bureau of Fiscal Services materials, CONCUR/SAP training, and/or develop and provide training materials to the COR for review/approval no later than 45 days prior to the scheduled training date. The Candidate shall perform routine travel program administration duties to include processing requests and updates for accounting string (LOA), routing, group, and access lists, and other travel program management administration, as required. The Candidate shall support the FHFA Travel Program Administration including conducting Merchant Category Codes review for the Individual Billed Travel program annually. Arranging Appointments, Conferences, and Meetings Monitor Office/Branch level budget execution reportsThe candidate shall assist with monitoring agency budget execution activity for the OBFM throughout the fiscal year. The candidater shall assist with the preparation of OBFM offices’ budget. The candidate shall monitor the office’s spending to ensure that it is within budget and inform the office head of the status and availability of funds. Program Support Tasks Portion: Process Improvement ReviewsThe Candidate shall review business processes, identify improvement opportunities, and present recommendation for process improvement or reengineering. Functional business areas of concentration may be related to budget, training, travel, and document management. The Candidate shall work with the OBFM Business Operations Branch’s staff to implement changes in business processes. Business Operations Support ServicesThe program support tasks focus on assisting the Chief Financial Officer and the Budget and Accounting Officer operations more effective, efficient and compliant with internal FHFA and external policies and procedures. The specific duties of the Candidate shall vary depending on tasks assigned. The Candidate’s sustaining focus throughout the performance period shall be to provide financial and business operations support to improve operational processes within OBFM.The Candidate shall provide a financial or business analyst to complete tasks associated with the following business management activities, including but not limited to, human capital, budget formulation, financial management, contracts management, administrative services, and communications to OBFM internal and external stakeholders.- Support FHFA budget processes to include tracking budget execution to ensure the FHFA divisions and offices do not exceed their budgets. Track and present financial data to be accountable for tracking funds and financial reconciliations. Conduct research, analyze, audit, and interpret budget reports. Assist with creating and distribution of financial reporting.
- Coordinate administrative and operational support services for OBFM managers and serve as a resource of information for OBFM staff regarding administrative processes.
- Provide ad hoc reports associated with multiple systems and compile the information for further review by OBFM management and staff.
- Coordinate logistics such as meeting planning, including briefing and document distribution preparation.
- Recommend process improvements for every day operating procedures.
- Compile data and/or information from current and future management systems, source documents, and physical files.
Qualification:Business Analyst Level I – Applies strong analytical and technical skills to assist inimplementing and supporting business solutions; perform program management supporttasks such as reviewing business processes, identifying improvement opportunities, andpresenting recommendations for process improvement or reengineering. Functionalbusiness-related areas of concentration shall include but are not limited to budgetexecution and budget formulation, training registration, travel logistics, and documentmanagement. Conduct analysis of work procedures, identify options, and providerecommendation to aid in the implementation of recommendations or solutions to increaseoperational efficiency.Minimum Education and Experience- Bachelor’s Degree in a related technical discipline isrequired in addition to a minimum of 3 years of work experience in one or more technicaldisciplines. Ability to communicate effectively in English, both orally and in writing.Working knowledge of business operations and functional areas such as human resources,federal government budget and financial management, contract management, ad hocreporting, purchasing, customer service, process improvements, business relationshipmanagement and basic project management. Must be proficient utilizing IT resources suchas Microsoft Office Suite products (specifically Microsoft Word, Excel, PowerPoint, Project,SharePoint, and Microsoft Outlook).