Office Administrator for Construction Company

Office Assistant for Construction Company

Must Speak Spanish Fluently

Location:Remote but local to Northern Virginia.

Employment Type: Full-Time

Salary: Competitive, based on experience $31,000 - $46,000

About Us:

Construction firm specializing in residential remodeling. We pride ourselves on delivering high-quality projects on time and within budget. We are seeking a reliable and organized Office Assistant to join our dynamic team and support our administrative operations.

Job Summary:

We are looking for a detail-oriented Office Assistant with at least 1 year of office experience to handle a variety of administrative tasks. The ideal candidate is bilingual in English/Spanish, punctual, possesses excellent communication skills, and thrives in a fast-paced environment. This role is critical to ensuring smooth office operations and supporting our team in delivering exceptional results.

Key Responsibilities:

- Answer and direct phone calls professionally, addressing inquiries or routing them appropriately.

- Assist with billing processes, including preparing invoices and tracking payments.

- Schedule appointments, meetings, and project deadlines using digital tools.

- Take accurate notes during meetings and follow through on action items.

- Perform general administrative tasks, such as filing, data entry, and document preparation.

- Communicate effectively with team members, clients, and vendors.

- Maintain organized records and ensure confidentiality of sensitive information.

- Use computer skills to manage emails, spreadsheets, and office software efficiently.

- Follow directions and prioritize tasks to meet deadlines.

Qualifications:

- Minimum 1 year of office experience performing administrative tasks.

- Strong phone skills and professional communication, both verbal and written.

- Proven ability to practice active listening and take detailed notes.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.

- Knowledge and proficient in QuickBooks.

- Excellent organizational skills and attention to detail.

- Punctual and reliable with a strong work ethic.

- Ability to follow directions and adapt to changing priorities.

- Experience in billing or basic bookkeeping is a plus.

- Construction industry experience is preferred but not required.

Why Join Us?

- Opportunity to work with a supportive and collaborative team.

- Competitive salary and paid time off.

- Growth potential within a reputable construction company.

How to Apply:

Please submit your resume and a brief cover letter outlining your relevant experience. Applications will be reviewed on a rolling basis.

Our firm is an equal opportunity employer. We value diversity and encourage all qualified candidates to apply.