Program Assistant

The onsite, full-time Program Assistant will assist in the administrative aspect of programs that will greatly improve and/or increase our organization’s services to the community and relationships with our vendors and other stakeholders. As part of this, the Program Assistant will help program staff with year-round rebuilding projects. The position reports to the Director of Programs. Hours: Mon-Thurs, 8am-5pm or 9am-6pm. $40,000-$45,000.

How to Apply:

Interested candidates must submit their cover letter and resume to Candy Cook Vance at CCV@RebuildingTogetherDCA.org.

Position will remain open until filled. Please note that we do not accept phone calls.

Principal Duties and Responsibilities

Conducting client intake processes with care and efficiency.

Providing excellent customer service and communications to our community members.

Accurate and timely database entry to support program operations and budgets.

Attend worksite projects, as needed.

Enter data to create “Scopes of Work” for projects and task sheets for volunteer project days into Salesforce

Create Folders on the OneDrive for each Client – to include Documents, Invoices & Photos

Communicate and schedule skilled trades/vendors /home assessments

Approve all Invoices submitted by Vendors on Bill.com

Coordinate follow-up of projects as needed

Assist with logistics of year-round rebuilding project days

Assist with answering phones, emails, and written communications as needed

Pull project reports from SalesForce

Research and/or order project materials

Maintain all funding budgets

Other duties as assigned

Minimum Qualifications Required

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Commitment to our mission of realizing communities and improving lives.

Strong verbal and written communication skills.

Positive attitude required.

Able to lift up to 30 pounds.

Reliable transportation a must