Accounts Payable

Job Purpose:Under the general guidance of the Finance Management Team, assist in ensuring proper review, timely processing and communications of all disbursements in accordance with the hotels policies and procedures.Duties & Functions:Post, correct and report accounts payables to ensure accurate, timely informationMaintain accurate and controlled procedures for expenditure within the hotelsEnsure timely disbursement of funds with regard to both suppliers and the cash flow of the hotelMaintain suitable storage and archiving of all accounts payableRespond to customer requests, inquiries and problems in a quick efficient manner to maintain a high level of customer satisfaction and a quality servicePerform special projects and other responsibilities as assignedRecommend and implement procedural changesAnalyze and maintain all vendor communication and correspondence including, but not limited to: reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statementsMonitor and ensure compliance of hotels approval levels, expense reporting procedures, expense dictionary usage, and other policies and procedures as requiredMaintain purchase order systems (BirchStreet), which include a listing of open PO’s for goods received but not invoiced, filing, notification of PO discrepancies, etc.Reconciliation of food and beverage purchasesReconciliation of receiving logs with the appropriate personnel on a weekly basisEnsure compliance with applicable state tax regulationsKeep supervisor informed of any unusual events and/or deviations from policies or proceduresAny other reasonable duties as assigned by the supervisor or managerWe recognize we are in the hospitality industry and that may require us to provide lateral service. We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service