Administrative Assistant

Administrative AssistantJacksonville, FL, USAReq #26090Friday, May 26, 2023Who We Are:

Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States.

Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.

Coke Florida was named as a 2023 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.

What We Offer :Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:

Total Wellness Programs including health, dental and vision plans

401K program with healthy company match

Supplemental Life Insurance

Three weeks of vacation pay, and 11 company paid holidays

Tuition reimbursement

Employee Assistance Programs (EAP)

Competitive compensation

Coke Florida is looking for an Administrative Assistant based out of our Jacksonville location. We’re currently looking for first shift, working Monday-Friday 7am-4pm.What You Will Do:As a Coke Florida Administrative Assistant, you will be responsible for a variety of administrative and clerical tasks and activities to support a leader, team, or site location.Roles and Responsibilities:

Interface with various stakeholders including senior to mid-level executives, associates, vendors, and customers with a high level of professionalism 

Coordinate meetings, travel arrangements and maintain multiple executive calendars 

Record meeting notes and action items, provide summary of meeting(s) to executive leaders 

Managing vendor invoicing and purchase order processes

Serve as backup to Associate Services Administrator with duties such as but not limited to associate onboarding, training

Create presentations, ad hoc reporting and confidential correspondence 

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner 

Manage company data and record retentions process

Manage incoming and outgoing phone and email communications 

Maintain various databases and contact lists 

Prepare and submit expense reports including collection of receipts 

Foster and maintain strong internal and external professional relationships 

Partner with relevant departments and external partners to coordinate company sponsored events and/or projects

Professional demeanor coupled with a “can do” positive attitude

Proactive and resourceful with the ability to work independently 

Exceedingly well organized with the ability to prioritize conflicting demands

Ability to interact with all levels of staff in a fast-paced, multi-site business 

Ability to solve complex problems 

Must be able to maintain strict confidentiality at all times

For this role, you will need:

Minimum 5 years of experience as an Administrative or Executive Assistant 

Strong written and verbal communication skills required  

5 + years of experience with calendar management, meeting coordination and making travel arrangements 

Must be technology savvy and highly proficient with Microsoft Outlook, Word, Excel and PowerPoint 

Solid business acumen and informed on current events in the business world

Strong project management, process improvement and event planning skills 

Must be available to travel as needed

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.Other details

Job Family Administrative

Job Function Administrative

Pay Type Hourly

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Jacksonville, FL, USA