Administrative Assistant

Overview:Actalent is seeking an Administrative Assistant / Center Coordinator to join our team at our Jacksonville, FL Corporate office!Compensation:

$20. 19

Bonus up to $1,000 per quarter

Schedule:

Internal | Permanent

Full Time | 8:00 Am - 5:00 PM

Hybrid | 4 days in-office, 1 day remote

Job Summary The OSG Center Coordinator's primary responsibility is to support the OSG (Operations Support Group) while providing superior customer service, administrative support, event/meeting coordination, and a high level of reporting support.Essential Functions

Provide administrative support to all OSG employees as well as Actalent employees in the West Coast Corporate facility.

Maintain, order and organize all office supplies.

Act as the point of contact for all system/building related issues for Actalent in the West Coast Corporate facility.

Assist with mail services for Actalent West Coast Corporate facility.

Administrative coverage/partnership with the local admins in both centers

Maintain active employee list/organizational chart and seating location detail. Including management of WISP software.

Partner with the OSG Floor Trainers and Supervisors to manage the office related onboarding and offboarding activities for internal employees including supply/desk set-up and clearing, name tag updates, etc.

OSG departmental reporting including but not limited to-

OSG Aging Report

In Process Report

EID Clean-up Report

Spread Adjustment Report

Leave Accrual Report, BUR Report

Write-Off/Reapply Reportetc.

Manage meeting room calendars

Partner with OSG leadership to assist in scheduling and coordinating meetings and conference. These tasks could include room and meeting logistics, note taking, agenda creation, meal ordering, etc.

Qualifications

Bachelor's Degree preffered

6 months+ of experience as an Admin or Business Operations Associate preffered

Ability to build strong partnerships with all internal customers, both in their own office and from a distance

Self-starter/initiator/natural team player

Ability to balance individual workload through effective time management, prioritization and organizational skills

Ability to communicate effectively and provide follow up

Action and detail oriented; able to prioritize while handling multiple tasks

Seeks growth and self-improvement

About ActalentWith global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.Our CultureThe Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

Bringing their best selves to work every day in terms of caring, competitive spirit and character

Leading by example and working with purpose and pride

Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

Our CommitmentActalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

Actalent PRIDE

Empowered Women at Actalent

BIPOC

Military and First Responder

Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

Our Corporate Social Responsibility Strategic PartnershipsWe form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:

BEYA - Black Engineer of the Year Awards

SHPE - Society of Hispanic Professional Engineers

Women of Color Stem Conference

Linkage's Women in Leadership Institute

Girlstart

SAE Foundation

SMASH

National Urban League

SASE - Society of Asian Scientists and Engineers

Allegis Group FoundationThe Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices#actalentinternal #LI-OnsiteActalent is an equal opportunity employer.