Administrative Assistant I - 60002182

ADMINISTRATIVE ASSISTANT I - 60002182 Date: Mar 25, 2024 Location: TALLAHASSEE, FL, US, 32303 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 825959 Agency: Children and FamiliesWorking Title: ADMINISTRATIVE ASSISTANT I - 60002182Pay Plan: Career ServicePosition Number: 60002182 Salary: $35,000 - $42,000 Posting Closing Date: 04/01/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Administrative Assistant I This is an Open Competitive Opportunity This position is located at DCF Headquarters in Tallahassee in the Office of Information Technology Services. This is not a remote position. DESCRIPTION We are looking for a self-motivated assistant to support the Office of Information Technology Services (OITS). This position is responsible for a variety of functions in the office as an administrative assistant. This position assists and reports to the Deputy Chief Information Officer for OITS. EXAMPLES OF WORK

Primary for pre-screening calls for the Deputy CIO.

Primary for scheduling calendar

Backup for receiving and routing daily mail.

Backup for reserving conference rooms at the DCF Headquarters.

Backup for answering main OITS executive line.

MINIMUM QUALIFICATIONS :

One year of secretarial or clerical work experience and a high school diploma or its equivalent; and

Highly proficient with Microsoft Office and Adobe Acrobat Pro.

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

Experience with Microsoft Office programs (Excel, Word and Outlook).

Knowledge of administrative principles and practices;

Knowledge of the principles and techniques of effective verbal and written communication;

Knowledge of basic mathematics;

Ability to work independently;

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to plan, organize and coordinate work assignments;

Ability to prepare administrative reports and correspondence;

Ability to utilize problem solving techniques;

Ability to establish and maintain effective working relationships with others; and

Ability to use personal computer and calculator.

Ability to communicate effectively verbally and in writing.

Ability to work proactively in a high stress environment.

Ability to establish and maintain effective working relationships.

Ability to recognize and act on emerging issues and shifting priorities; and

Strong analytical and problem-solving skills.

Excellent customer service interaction and a positive attitude

SPECIAL NOTE: Preference will be given to applicants with training, certification, and experience in Procurement processes.

SPECIAL NOTES

Only US citizens and lawfully authorized alien workers will be hired.

Selective Service: All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

Florida Retirement System (FRS): If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you may be required to repay all benefits received depending upon the date of your retirement.

Veteran’s Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Employees also are subject to background re-screening at least every five (5) years. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee