Administrative Assistant Ii - 37020909

ADMINISTRATIVE ASSISTANT II - 37020909 Date: Dec 10, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 842834 Agency: Environmental ProtectionWorking Title: ADMINISTRATIVE ASSISTANT II - 37020909Pay Plan: Career ServicePosition Number: 37020909 Salary: $35,000.00-$39,140.04/annually (commensurate upon experience) Posting Closing Date: 12/16/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Administrative Assistant II - 37020909 State of Florida Department of Environmental Protection Open Competitive – All qualified applicants are encouraged to apply Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. The Work You Will Do: Insert a brief description of the specific position being advertised which includes the following:

This is an Administrative Assistant II position working within the Division of Water Resource Management (DWRM)

This position is necessary to provide customer service to the State of Florida as well as the employees within the Division of Water Resource Management.

This position will work within DWRM, providing assistance to Onsite Sewage Program.

The primary responsibilities of this position will be, completing travel documentation, purchasing, meeting coordination, reviewing documentation, clerking, answering phones, performing other administrative duties as required

The Difference You Will Make:

This position has the important role of providing exemplary customer service to the residents of the State of Florida. Helping residents and businesses receive the necessary assistance and information they require. This position’s expertise in administrative functions and systems will allow them to review and route work for the Division through the necessary channels making sure to follow the Departments policies and procedures.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Annual and Sick Leave benefits;

Nine paid holidays and one Personal Holiday each year;

State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

Flexible Spending Accounts;

Tuition waivers;

And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Pay:

$35,000.00-$39,140.04/annually

Your Specific Responsibilities:

Represents & Assists the Program Management Director and other section staff. The duties of this position include handling the Onsite Sewage Programs, , communications, travel, purchasing request, approval of routing protocols and customary business equipment, proos, correcting grammar, spelling and punctuation as necessary. These duties also require a strong work ethic, dependability, the capacity to handle multiple assignments simultaneously, strong verbal & written communication skills, and the ability to respond quickly to short notice assignments.

Reviews and streamlines program policies and procedures.

Serve as the first point of contact for customers consulting the Onsite Sewage Program.

Assists Onsite Program Managers with task management and launching of new procedures and systems. Ensuring that required documents are properly completed and submitted to Finance and Accounting in a timely manner. Keeping up to date on the newest policies and procedures and meeting all necessary fiscal deadlines.

Handles the receipt of all incoming mail and packages, opens all correspondence, and date stamps upon receipt. Participates in file scanning projects, preparation and editing of various correspondence, reports, statistical data studies, reviews, outgoing mail, etc. Inserts documents into Oculus. Serves as a department clerk for Final Agency Actions when needed.

Send the final orders and variance result letters via email using the program's shared mailbox. Assists Program staff with screening and responding to emails from other programs in the Divisions’ shared mailbox.

Assists with scanning and inserting incoming/outgoing documents into the Program appropriate Oculus index. Assist with monitoring and managing Onsite shared mailboxes.

Received and submit monies into the Cash Received Application (CRA).

Assist with regular updates for the program's website, document transfers, SharePoint, and 508 Compliance

Assist the DEP Welcome Desk with coverage as needed.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of administrative and clerical procedures and systems.

Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Ability to maintain a valid driver's license.

Minimum Qualifications:

Valid Driver License

An associate degree from an accredited college or university and one-year of verifiable related experience; or Any combination of post-secondary education or verifiable related experience, as described above, for a total of three years.

Pursuant to sections 110.1127 and 435.04, Florida Statutes, and DEP Directive 422, Background Investigation, is required to successfully complete a background and fingerprint check.Preferred Qualifications:

Being able to take direction from more than one supervisor.

Knowledge of combining documents into a PDF.

Knowledge of working in excel documents.

Persons interested in applying for this position must submit a completed State of Florida Employment Application through the People First System.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HRVeteransPreference@dep.state.fl.us

HRER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee