Assistant Property Manager Wanted

Gold Coast Residential manages single family houses in Port Saint Lucie. Please feel free to visit our website to learn more about us at www.goldcoastresidentialflorida.com.

We are looking for an energetic, honest, self-motivated assistant property manager to work from our office in Port St Lucie. Working remotely is not an option.

Working hours are normally 10AM to 6PM Monday through Thursday. However, we do need the assistant manager to be somewhat flexible in working hours.

A valid driver’s license, reliable vehicle and liability insurance will be required. Mileage is reimbursed.

Assistant property manager position will require the following:

Answering and returning phone calls and/or text messages, taking messages, and some after-hours and/or weekend calls may be required

Alternating weekends to be on call for maintenance emergencies (i.e. A/C out, plumbing emergency, water heater issue, etc.)

Data entry into computer

Work orders

Scheduling repairs with vendors

Arranging vacant property viewings to potential tenants

Updating the company website with available rentals

Other basic administrative duties

Assistant Property Manager Job Description

Job Title: Assistant Property Manager

Department: Administrative

Reports To: Property Manager

Basic Functions

Assist the property manager with all aspects of running a property management company that rents single family homes

Be on site daily at the office performing administrative tasks

Responsibilities

1. Assist the property manager with obtaining, scheduling and working with vendors and contractors.

2. Assist the property manager with showing rentals, screening potential tenants, drafting tenant paperwork and collecting/recording rent owed from tenants.

3. Be on-call when necessary 24/7 to respond to urgent or emergency maintenance issues with HVAC systems, water heaters and other items that maintenance would have to address immediately.

4. Assist the property manager with processing evictions when necessary.

5. Assist the property manager with inspecting properties when needed. This includes: tenant maintenance requests, move-in inspections, move-out inspections, acquisition of a new location and/or preparation to sell a location. A reliable vehicle, valid driver’s license and liability insurance are required.

6. Maintain good tenant relations by prompt and complete response to tenant problems when needed.

7. Assist with the preparation and organization of reports and invoices for work that has been completed. This includes submitting invoices from contractors and other vendors for payment to the Gold Coast Residential accounting department.

8. Maintain paper and digital records in an organized manner. This includes work orders/repairs completed, receipts, checks collected from tenants and other financial records. Knowledge of or training for the computer program “Rent Manager” will be needed.

9. Answer and respond to phone calls and texts.

Skills

Oral Communication Skills

Written Communication Skills

Interpersonal Skills

Tenant Relations

Diplomacy

Organization

Time Management

Professionalism

Computer Literacy

Flexibility

Good Judgement

Experience

Prior experience managing multiple properties is helpful but not required.