Building Facility Coordinator

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/EReRecruitingApplyforaJob.pdf) . The Building Facility Coordinator is responsible for coordinating the physical, environmental, and security conditions, including ongoing facilities maintenance, of all School of Communication facilities to ensure that School operations continue efficiently and effectively without interruption. Position reports to the Manager, Building Facilities.Duties and Responsibilities:

Serves as the liaison between the School and University departments — Facilities Administration, Physical Plant, housekeeping contractor, Public Safety, etc. — and with outside vendors to evaluate facilities maintenance requirements, communicate and consult on potential resolutions, initiate and arrange for service and repairs, and ensure that work is performed to specification and completed within agreed upon times.

Communicates with all levels in the School of Communication regarding facilities issues, activities, projects, policies, and procedures.

Works with Manager, Building Facilities to develop and maintain facilities-related policies and procedures.

Coordinates routine inspections in order to monitor the physical, environmental, and security conditions and general maintenance and makes recommendations to School Administration.

In coordination with Manager, Building Facilities and the SoC Business Office, allocates workspace among various faculty and staff; ensures effective utilization of furniture and equipment in all School facilities.

Oversees the repair and replacement of office/classroom furniture and equipment.

Works with Manager, Building Facilities to coordinate office setups for newly hired faculty and staff and departmental moves including furniture, phone lines, and cleanup of vacated spaces.

Coordinates with University and outside officials the evacuation of the School due to fire alarms or other emergencies and is responsible for obtaining clearance to re-occupy the facilities prior to allowing re-entry by faculty, staff, and students.

Monitor, maintain and update alarm security systems.

Assists with the implementation of the School’s disaster preparedness and recovery efforts including:

Serving as a member of the Emergency Response Team.

Assisting School Administration in coordinating preparation for hurricanes and other emergencies as needed.

Assisting School Administration in supervising clean-up after emergencies and providing timely maintenance support to units immediately following disasters or emergencies such as hurricanes, fire, floods, burst pipes, etc.

Coordinating maintenance support with University units and outside contractors as appropriate following emergencies and disasters.

Monitors performance and ensures that maintenance and services are in accordance with maintenance agreements. For example, landscaping and cleaning services.

Manages and controls access to School facilities by maintaining a building keying system and master keying record of all keys issued and retrieved; monitoring and processing Cane Card access; scheduling automated door access based on scheduled room usage; and, monitoring and processing security alarm code requests.

Ensures that School administration is kept abreast of all issues related to facilities maintenance and repairs; space allocation for faculty, staff, and classes; and, facilities security and access.

Provides assistance in preparation of the facilities management budget and makes recommendations including input for capital proposals.

Works with Manager, Building Facilities and the SoC Business Office to monitor expenditures related to facilities.

Manages the non-academic scheduling in 25Live for the internal and external community. Coordinates contracts, risk management, programming doors and all other logistics.

Maintain and update furnished space reports to provide information/recommendations on current or future projects of improvements and renovations needed.

Maintain detailed space inventory and utilization data. Assign or classify spaces according to UM’s procedures.

Coordinates administrative duties in the Facilities Department. For example, submitting monitoring and closing work orders, ordering office supplies, processing and paying purchase orders, and other administrative duties.

Other duties as assigned.

Minimum Qualifications

Two years of related experience.

Bachelor's degree preferred

Superior customer service skills and orientation.

Strong organizational skills.

Communication skills, both oral and written.

Attention to detail.

Ability to prioritize tasks, multitask, and set/meet deadlines.

Ability to work both independently and collaboratively.

Ability to maintain professionalism at all times, even under stressful situations.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:Full timeEmployee Type:StaffPay Grade:c104The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.