Contract Manager - 67013210 1

CONTRACT MANAGER - 67013210 1 Date: Jan 11, 2023 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 792092 Agency: Agency for Persons with DisabilitiesWorking Title: CONTRACT MANAGER - 67013210 1Position Number: 67013210 Salary: $48,000.00-$52,000.00 Posting Closing Date: 01/31/2023 GOVERNMENT ANALYST I – CS AGENCY FOR PERSONS WITH DISABILITIES STATE OFFICE REGION – 67013210 – TALLAHASSEE, FL OPEN COMPETITIVE THIS IS A CAREER SERVICE POSITION The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org REQUIREMENTS: Bachelor's degree or higher. Valid Florida Driver’s License. Position may require some travel to surrounding areas, applicant must be willing and able to travel for work purposes. Acquire a Florida Contract Manager Certification within one-year of hire. Professional experience with Contract, Grant, or Program Management. Professional experience providing support or technical assistance into internal and or external stakeholders. Professional experience auditing invoices from vendors and or service providers. NOTE: Applicants must complete all fields in the Candidate Profile. Work history with month, year, and hours worked are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. DUTIES: Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times. This position serves as a designated Agency for Persons with Disabilities’ (APD) employee responsible for enforcing performance of contract terms and conditions and serves as primary liaison with contracted providers for all assigned contracts and agreements. The position serves as an APD Contract Manager and is responsible for the planning, development, execution, coordination, management, and closeout of all assigned contracts and agreements related actions and documents. This position supports the APD Contract Administrator and the Agency in the development and implementation of strategic plans, policies and procedures pertaining to contracts. This position requires the ability to work independently, as part of a team, and/or as a team leader to achieve common goals in an effective and efficient manner while maintaining a high level of professionalism. This position requires independent decision-making within parameters of established laws, rules, regulations, policies and procedures. Prepares, processes, facilitates execution, manages, and monitors APD performance-based contracts as assigned by the APD Contract Administrator. Ensures contract actions are processed and executed, contracts are managed, and contract files are maintained in accordance with applicable laws, rules, regulations, policies, procedures and directives. Working with providers and APD staff in developing and implementing contract documents; coordinating and executing contract actions such as new contracts, amendments, renewals and extensions; maintaining proper contract files; managing contracts in accordance with contract terms and conditions; assessing provider performance; monitoring provider services; reviewing and approving deliverables and invoices; monitoring and tracking allocations, encumbrances and expenditures; reconciling payments in State and Agency financial systems; and conducting administrative functions such as contract closeout. Provides support and technical assistance to APD providers and staff engaged in contract actions to ensure ethical, effective and efficient procurement and contracting methods are utilized; provides support and technical assistance to APD providers and staff on issues pertaining to provider performance, deliverable tracking, contract oversight, budget, allowable costs, and other various contract requirements; provides APD providers and staff with updated information and interpretation of applicable laws, rules, regulations, policies, procedures and directives. Inputs and assists in maintaining contract-related information for all assigned contracts and agreements in various reporting systems such as the Florida Accountability Contract Tracking System (FACTS) and internal Agency tracking systems. Prepares, processes, facilitates execution, manages, and monitors APD interagency agreements as assigned by the APD Contract Administrator. Assists in the development and implementation of policies, procedures, training programs and strategies to maximize efficiency and effectiveness, and ensure compliance with applicable laws, rules, regulations, policies, procedures and directives. Assists in coordinating and conducting statewide and regional/local meetings, conference calls and video conferencing with APD staff and providers on matters pertaining to contracts, procurements. Conducts periodic contract manager file reviews as assigned and documents findings accordingly; and conducts follow-up reviews of files requiring corrective action. Participates in training opportunities pertaining to contracts, procurements, projects and related issues. Attends internal and external meetings as required. Executes special projects/assignments and performs other duties as required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge and understanding of contract and procurement laws, rules, regulations, and related Agency policies and procedures

Ability to collect, evaluate and analyze data to develop alternative recommendations and solutions, document workflow and other activities relating to improvement of operational and management practices

Ability to organize information into logical formats for presentation in reports, documents and other written and visual materials

Ability to conduct research

Ability to utilize problem-solving techniques; work independently and/or as a team member

Ability to apply applicable laws, rules, regulations, policies and procedures relating to operational and management analysis activities.

Ability to efficiently plan, organize and coordinate work assignments; communicate effectively; establish and maintain working relationships with others; use work related computer systems.

Knowledge of state building codes and the Americans with Disabilities Act (ADA) related requirements

Knowledge of principles, techniques, materials, and equipment used in building construction

Knowledge of engineering design, construction, production and/or operations; and the ability to monitor and inspect building projects.

DIRECT DEPOSIT PROGRAM - As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(1), FLORIDA STATUTES. WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT’S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE’S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9). ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee