CONTRACT MANAGER SPECIALIST - 60042437 Date: May 29, 2024 Location: LARGO, FL, US, 33778 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 830195 Agency: Children and FamiliesWorking Title: CONTRACT MANAGER SPECIALIST - 60042437Pay Plan: Career ServicePosition Number: 60042437 Salary: agency to update Posting Closing Date: 06/19/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) This is a professional position performing highly responsible technical, consultative and administrative work. This position serves as a contract manager specialist, managing multiple contracts for the Office of Substance Abuse and Mental Health (SAMH). The person in this position has the following duties and responsibilities: Contract Management The incumbent shall:
Serves as single point of contact with service providers, ensuring positive provider relations. Works to resolve issues timely and effectively.
Serves as the certified contract manager for the contract oversight team as specified in Section 287.057(26), if applicable.
Performs contract management activities in accordance with goals and objectives of the agency and state and federal laws, rules, regulations, and guidelines.
Develops and execute provider contracts/competitive solicitations addressing standard contract documents, services to be provided, manner of service provision, method of payment, and special provisions in concert with applicable rules and statutes and Department policies. When applicable, develops appropriate documentation for review and approval of solicitation and resulting contracts.
Collaborates with program office liaison and other offices as necessary to identify upcoming projects and the most appropriate mechanisms for contracting and procurement.
In collaboration with program office liaison, negotiates contract terms and conditions, performing cost analyses of provider budgets. Maintains proper documentation of negotiations and final contract terms and conditions.
Coordinates with and assists the Department’s Contract Oversight Unit with contract monitoring for assigned contracts with providers. Imposes and monitors corrective action where necessary.
Maintains contract management certification, knowledge, skills, and abilities; maintains official contracts file and documentation, reviews, approves and processes provider invoices, and maintains detailed expenditure schedules.
Performs contract closeout duties, including contract evaluation and review and documentation of provider performance.
Maintains appropriate contract files and records.
Conducts out other necessary contract management activities.
Performs other duties as required to meet program and departmental goals and objectives.
Minimum Qualifications:
Must successfully complete training in contract and grant management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.
Possess at least 5 years of experience managing contracts in excess of $5 million annually in accordance with section 287.057(15)(d), F.S.
Preferences:
Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.
Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), of contract or grant management, auditing invoices for contracted vendors or service providers, or of program research and evaluation .
Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).
Associate’s or Bachelor's degree from an accredited college or university.
Growth Opportunities:
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.
About Department of Children and Families:
Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.
To learn more please visit https://www.myflfamilies.com/
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
We hire only U.S. citizens and lawfully authorized alien workers.
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tampa
Full-time