Data Entry / Expeditor / Office Support for Small Business

We’re a busy small business in the commercial construction industry seeking a dependable Expeditor / Office Support co-worker to join our team long term. This position is focused on helping streamline communication, organize project information, and support our estimator, office manager and other co-workers so they can work more efficiently.

Responsibilities:

Monitor and organize incoming emails; flag and respond where appropriate.

Assist with estimating emails, follow-ups, and customer/vendor communication.

Manage and organize project drawings, ensuring our estimator has the correct and updated files.

Handle data entry and record-keeping to keep projects moving smoothly.

Support office operations by trimming down processing time for routine tasks.

Assist with scheduling, filing, and coordination between team members.

Occasionally help with general office or vendor-related errands.

Requirements:

MUST HAVE reliable transportation and a valid driver’s license.

Excellent written and verbal communication skills (Spanish a plus).

Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel. (Chat GPT prompting, a plus)

Highly organized and detail-oriented with the ability to manage multiple priorities.

Able to follow directions carefully and work independently when needed.

Positive “can-do” attitude and willingness to take ownership of tasks.

Prior office or administrative experience preferred (construction or estimating support a plus).

What We’re Looking For:

We want someone sharp, organized, and proactive — the type of person who can step in, see what needs to be done, and keep the flow of information moving. If you enjoy bringing order to fast-paced environments and take pride in helping a team succeed, this could be a great fit for you.

Details:

Full-time position with steady hours.

Office-based with occasional errands.

Team-oriented environment with room to grow.

To apply, please send your resume and a short introduction telling us why you’d be a great fit for this role. Qualified candidates will be interviewed via Zoom.