The Executive Administrative Assistant will provide administrative and office support across the Corporate Security Division. This position will coordinate and perform routine special projects and assist management with administrative and office needs.To perform this role successfully, the individual must be able to carry out each essential duty and responsibility satisfactorily while demonstrating and adhering to the company’s core values:IntegrityPassionWork EthicEssential Duties and ResponsibilitiesManage the Senior VP’s scheduling, communication, and travel coordinationDraft original and routine correspondence for the Senior VP’s signatureManage deliverables for the Senior VP and prepare necessary reportingCreate and edit presentations, documents, and reports as requiredPlan, prepare materials, and provide assistance for meetings and projectsSupport the Senior VP’s participation in staff, departmental, and leadership meetings; take notes and track follow-up action itemsMaintain confidentiality with all sensitive informationAnalyze and organize office operations, including payroll preparation, personnel information management, filing systems, and supply requisitionsResearch and develop resources to improve workflow and efficiencyRecord, file, store, and retrieve dataEstablish uniform correspondence procedures and style practicesReview clerical and personnel records for completeness and accuracyAssist management with onboarding and termination processes for the departmentBuild and maintain relationships with key internal and external contactsStay informed of all Westgate Resorts and CFI initiatives, policy changes, and updates to ensure departmental awarenessLead team member engagement events and activities, including Town Hall meetings and team-building activitiesEnsure safety standards are followed in the department and facility; report concerns to Corporate FacilitiesMaintain and oversee the department conference room calendar and team member department calendarContinuously build knowledge and experience to execute the role to its full potential