We Put the World on VacationAt Travel + Leisure Co., our mission is simple: to put the world on vacation. Our Vacation Ownership business line includes Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club and the brand new Sports Illustrated Resorts. Our more than 19,000 associates put the world on vacation at more than 270 vacation club resort locations across the globe. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.The responsibilities of the Executive Administrative Assistant require a keen understanding of, or ability to quickly learn, legal-specific administrative procedures and organizational skills. This position exercises independent judgment necessary to carry out the directives of the VP and also work with upper management. Must be able to maintain strict confidentiality and respect client-customer privilege.How You'll Shine:
Create and update reports as needed. Design forms and spreadsheets to accomplish objectives
Arrange meetings and conference calls. Coordinate meeting room, equipment, and food arrangements. Gather necessary data and make distributions for meetings.
Compose and draft correspondence and reports for the VP. Ensure submitted correspondence is prepared efficiently, timely, and edited for correct grammar, punctuation, and clear content
Review accuracy and coding invoices, expense reports, and check requests for VP. Verify corporate requirements are met.
Create and update reports for VP as needed. Design forms and spreadsheets to accomplish objectives.
Event planning as needed in addition to all necessary travel arrangements
Project Management-included maintaining departmental organization chart and space planning for the corporate offices
Screen telephone calls and/or visitors. Determine which matters can be handled on site, and which should be directed to Corporate, site, etc.
Direct activities of administrative assistants to ensure smooth running operations during absence of management. Resolve problems and make administrative decisions when necessary.
What You'll Bring:
4 years of administrative and/or general office experience, preferably legal or real estate experience
Associate degree or 2-year technical certificate preferred. CPS/CAP (Certified Professional Secretary/Certified Administrative Professional) a plus.
Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint as well as Adobe's Acrobat Professional
Must have excellent organizational skills, and strong oral and written communication skills.
Must have ability to deal with senior management in professional manner.
Must be objective by evaluating situations vs. reacting
Strong work ethic and a high level of integrity.
Must be able to maintain the highest level of confidentiality.
Comprehension of Product Knowledge and budgeting process is helpful.
Provide accurate, timely data to management, and maintain proper documentation.
Should be able to take control of various situations independently as they arise.
Must be able to express authority and see that duties are carried out properly.
Need to be able to work independently, motivate others, and meet deadlines.
Unless there is a legal requirement, experience will be accepted for the education requirement.How You'll Be Rewarded:We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include:Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.
Medical
Dental
Vision
Flexible spending accounts
Life and accident coverage
Disability
Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
Wish day paid time to volunteer at an approved organization of your choice
401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
Legal and identify theft plan
Voluntary income protection benefits
Wellness program (subject to provider availability)
Employee Assistance Program
Where Memories Start with YouHospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com , including the title and location of the position for which you are applying.
Full-time