Executive Administrative Assistant for Contemporary Artist

I am an established contemporary artist currently seeking a passionate and versatile part-time role assistant to become an integral part of my team to help manage my day-to-day and support my team with creative and administrative work. This is an in-person position offering a unique opportunity to blend administrative tasks with creative flair.

Key Responsibilities:

Administrative Duties: Conduct basic administrative tasks such as answering messages (phone / email) invoicing, email management, and document organization, shipping, coordinate schedules, booking travel, and managing appointments.

Gallery assistant: Greet visitors, provide information and answer questions to enhance the visitor experience. .Ensure the gallery space is clean and presentable, including the care of displays and equipment. Occasionally Assist in the sale of artworks or gallery merchandise, and promote current and upcoming exhibitions

Project Oversight: Handle logistics for installations, including booking equipment, managing shipments, and overseeing the delivery process.

Creative Contributions: Assist with basic design tasks, update presentation decks, and contribute to the editing of podcasts (training will be provided).

Ad-Hoc Tasks: Be prepared to tackle various tasks as they arise in a dynamic artistic environment such as research, brainstorming, and fun art events with our team.

Qualifications:

Commitment: Available for 30+ hours per week, with flexible hours and competitive compensation based on experience.

3-5 years of proven experience with executive administrative assistant work, creative assistant, and/or project manager role.

Organizational Excellence: Exceptional organizational skills and the ability to manage multiple projects simultaneously.

Technological Proficiency: Familiarity with G-suite, Notion, and major social media platforms. Knowledge of the Adobe Suite is essential. Familiarity with Shaper3D is a plus (training can be provided).

Design Sensitivity: An eye for design and the ability to assist with creative tasks.

Proactive Nature: A self-starter who is smart, productive, reliable, and ready to engage in hands-on work.

Communication Skills: Strong verbal and written communication abilities.

Driver’s License: A valid driver’s license and reliable transportation are required for running errands and managing tasks that may involve travel

This role is perfect for someone who thrives in a fast-paced, creative environment and is eager to contribute to various aspects of artistic production and management. If you are a 'jack of all trades' with a strong work ethic and a passion for contemporary art, we would love to hear from you.

To Apply

Please submit your resume and a brief cover letter explaining why you believe you are the ideal candidate for this role and your favorite artist of all time, can be any type of artist.

Embark on this artistic journey with us and play a pivotal role in the world of contemporary art. We look forward to your application!