Program Specialist Iv- Doe- Ses - 48001791

PROGRAM SPECIALIST IV- DOE- SES - 48001791 Date: Oct 24, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 840012 Agency: Department of EducationWorking Title: PROGRAM SPECIALIST IV- DOE- SES - 48001791Pay Plan: SESPosition Number: 48001791 Salary: $49,584.67 - $52,500.00 Posting Closing Date: 11/08/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Vacancy Pending Reclassification Florida Department of Education Division of Finance & Operations Bureau of the Comptroller Tallahassee Turlington Building New Title: Accountant Supervisor (Select Exempt Service) Every day the Florida Department of Education (FDOE) works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. The department’s site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency. FDOE’s goal is to hire individuals to provide:

Higher Student Achievement

Seamless Articulation and Maximum Access

Skilled Workforce and Economic Development

Quality Services

The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll, and travel reimbursement to the department's program administrators, employees, and project recipients.

www.fldoe.org/finance/comptroller

For additional information regarding the position, please contact:

Tara Kent Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

Employees of the Department of Education are paid on a monthly pay cycle.

Job Description

The duties and responsibilities assigned this position are highly technical in nature, combining the skills and functions of a managing accountant and analyst. The duties of this position require sophisticated and complex accounting analysis and report preparation for the completion of timely and accurate fiscal reports. This position is responsible for supervising the department contracts, leases, contractual purchase orders and grants for the department and the auditing functions necessary to ensure the prompt payment of invoices pursuant to the State Statute working independently with minimum supervision. This position operates independently and with little supervision and is responsible for providing a fiscal review of grants and contracts, leases and contractual purchase orders. Audits invoice documentation to ensure compliance with departmental, state and federal rules, regulations and statutes .

Specific Responsibilities

Interpret and administer State and Federal Laws, Rules and Regulations pertaining to the fiscal activities of State and Federal Programs.

Plan, direct and coordinate a program for continuous development and training of subordinate accounting personnel covering fiscal requirements and reports.

Responsible for organizing and presenting multiple trainings throughout the year for the program offices and grantees.

Responsible for assisting with Florida PALM (Planning, Accounting and Ledger Management) training for the state grants section.

Knowledge of State and Federal guidelines and publications necessary to aid in the preparation of required reports and to provide technical assistance and consultation to program personnel on the interpretation of Federal and State Laws and Regulations for related programs and in the preparation of State plans and grant applications for assuring financial administrative requirements.

Assist in the review, examination and preparation of initial analyses of state plans, policies, manuals, requests for proposals and grant applications to various U.S. Departments, assuring compliance with Federal and State Laws and Regulations, for modification, approval or disapproval.

Preparation and completion of management, State and Federal reports, including the review and analysis of source documents. Also, the review of employee’s financial report submissions for accuracy prior to final approval.

Review project and grant applications, plans and awards from Local Education Agencies, Community Colleges, Universities and prime sponsors for accuracy of fiscal information and compliance with State and Federal laws and regulations.

Review grant expenditure reports submitted by agencies for accuracy and compliance with approved budget and reporting requirements.

Provide necessary assistance to the Auditor General and other Federal and State auditors in their review of departmental accounting records.

Travel as often as necessary to monitor and provide technical assistance to various agencies participating in a variety of State and Federal programs.

Provide accounting technical support to the Bureau of Contracts, Grants and Procurement, Program Offices and our grantees.

Assists with the payment of building leases and all contract and contractual direct order invoices.

Process lease payments and annual lease payment reconciliation for year-end financial reports.

Assists staff responsible for maintaining the financial information of department of contracts, leases and contractual purchase orders.

Process encumbrance and disbursement entries into FLAIR as needed.

Process state projects as needed.

Responsible for handling problems, issues, and questions from the Department of Financial Services.

Directs periodic examinations for fiscal operations to see that proper accounting procedures and controls are being maintained.

Knowledge, Skills & Abilities

Knowledge of accounting principles, practices and procedures.

Knowledge of the methods of data collection and analysis.

Knowledge of basic management practices and principles.

Knowledge of the Department’s Policies and Procedures.

Knowledge of the Department of Management Services; Purchasing Rules and Regulations, Florida Administrative Code, Leasing Guidelines, and statutes.

Knowledge of the Dept. of Financial Services, b ureau of Auditing, Reference Guide for State Expenditures and Auditing Rules (69I-40 General, Commodities and Contractual Services).

Knowledge of the Department of Financial Services, b ureau of Accounting, State Standard Expenditure Object Codes.

Knowledge of the Department of Financial Services, Division of Risk Management, C hapter 284, Florida Statutes.

Ability to prepare and maintain a variety of accounting records.

Ability to analyze and interpret accounting data.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

Ability to organize data into logical format for presentation in reports, documents and other written materials.

Ability to conduct fact-finding research.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

Work History (entered with the most recent/current listed first):

Any and all State of Florida jobs

Any and all Florida University jobs

All periods of employment from high school graduation

Periods of unemployment

Gaps 3 months or more

Education

Volunteer Experience

Include supervisor names and phone numbers including current place of employment.

Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214).

If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

State Group Insurance coverage options+

(health, life, dental, vision, and other supplemental option)

Retirement plan options, including employer contributions (www.myfrs.com)

Nine paid holidays and a Personal Holiday each year

Annual and Sick Leave Benefits

Student Loan Forgiveness Program (Eligibility required)

Flexible Spending Accounts

Tuition Fee Waivers (Accepted by major Florida colleges/universities)

Ongoing comprehensive training provided

Career Growth

Highly skilled, professional environment

Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

We care about the success of our employees.

We care about the success of our clients.

LEAVE INFORMATION: SMS/SES

+ + Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) .

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee