Proposal Manager

08 Nov 2024

Vacancy expired!

Job Summary: The Proposal Manager will drive the overall proposal development effort for the company. He/she will conduct the initial review of the requests for proposal (RFPs), request for information (RFIs), requests for quotations (RFQs), and a variety of other bid requests. He/she leads the process to create and submit responses involving the Company's workforce systems (CMS/UI/VR/AE) in a format that meets requirements and evaluation criteria identified in the requests. The creation of the RFP response includes the gathering and coordination of marketing, management, and development personnel inputs, and writing the response from source documentation (e.g., past proposals). It also includes continuous review of and knowledge of the current workforce systems (CMS/UI/VR/AE) and updating of boilerplate proposal documents. In addition, the Proposal Manager will assign work to team members as well as evaluate their written responses. He/she will also drive the kick off meeting to ensure all parties attend and all internal questions have been documented. The Proposal Manager is responsible for updating the RFP tracking document assignments based on current progress of content.

Duties and Responsibilities
  • Analyze RFPs / RFIs / RFQs for requirements and possible responses
  • Analyze required functionality
  • Identify existing documentation sources available for proposal responses
  • Draft the responsibilities and outline for the proposal
  • Create a responsibility matrix for planned tasks and creation of inputs
  • Create a shell document for proposal response inputs
  • Create an outline of proposal response
  • Kickoff and Weekly Meetings
  • Coordinate / facilitate a kickoff meeting for proposal
  • Discuss outlines, plans, responsibilities, and timelines for the proposal response
  • Identify questions to ask vendors
  • Identify areas of concerns, potential problems, questions to be answered
  • Identify all tasks and responsibilities/assignments for proposal response
  • Coordinate / create questions to vendor regarding the RFP
  • Submit questions to Vendor and review site for responses and Amendments
  • Analyze requirements and write/create/find RFP responses matching the requirements
  • Find existing responses in previous proposals or boilerplate proposals
  • Use an actual current company system to create up-to-date screens and functionality responses
  • Interview and work with different departments to gather information for any responses not readily available in existing documentation
  • Organize the various inputs and responses to individual requirements
  • Create a formatted and organized draft proposal
  • Coordinate senior management review of proposal content
  • Perform senior management review changes to proposal content
  • Coordinate or perform line editing of final response for spelling / grammar / consistency
  • Finalize Proposal
  • Create Final master files (& PDF copies) of the documented RFP response
  • Organize, create tabs / packaging, bind
  • Proposal Delivery
  • Print & send final the response
  • Print final copies
  • Ship (or hand deliver by plane trips on occasion)
  • Follow up to ensure arrival
  • Perform Post-Response Boilerplate clean-up/maintenance
  • Clean up and organize folders and files
  • Identify proposal input to be incorporated back into Boilerplate documents/files
  • Coordinate writing tasks on Boilerplate and quality review on write-ups
  • Manage a group of marketing/ writing personnel on Boiler Plate tasks to update/create documents
  • Create hard copies of RFP for reference, presentations, internal use, etc.

Credentials and Experience
  • Bachelor’s degree in English, Marketing, Journalism, History, Education, or a related field
  • At least 3 years of successful technical/proposal writing in a software/technical setting
  • At least 2 years of successful proposal management experience
  • Non-federal proposal experience desired
  • APMP credentials preferred
  • Proficiency in the Microsoft Office suite (especially Word, Excel, and PowerPoint)
  • Equivalent combination of education and experience

Knowledge, Skills, and Abilities:
  • Ability to write/edit in MS Word 2013 and higher
  • Good with Word Templates and Styles
  • Ability to edit the work of others
  • Adept at working with graphics (e.g. anchored to text)
  • Adaptability
  • Maintain effectiveness when experiencing major changes in work tasks or the work environment. Adjust effectively to work within new structures, processes, requirements or cultures. Able to change priorities to meet multiple deadlines while being responsive to customer needs.
  • Collaboration
  • Effectively and cooperate with others. Establish and maintain good work relationships.
  • Communication
  • Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
  • Contributing to Team Success
  • Actively participate as a member of the team to move toward the completion of goals.
  • Customer Focus
  • Make customers, and their needs, a primary focus of one’s actions. Develop and sustain productive customer relationships.
  • Initiating Action
  • Take prompt action to accomplish objectives. Take action to achieve goals beyond what is required, be proactive. Anticipate consequences of decisions and actions. Communicate recommendations to take preventative steps and initiate further action
  • Managing Work
  • Manages time and resources to ensure that work is completed efficiently.
  • Quality Orientation
  • Accomplish tasks by considering all areas involved, no matter how small. Show concern for all aspects of the job. Accurately check processes and tasks. Be watchful over time, meet demanding deadlines, learn quickly and exhibit organization in work habits.
  • Stress Tolerance
  • Maintain stable performance under pressure or opposition, such as; time pressure or job ambiguity. Handle stress in a way that is acceptable to others and to the organization.
  • Technical / Professional Knowledge & Skills
  • Achieve a satisfactory level of technical and professional skills, or knowledge in position related areas. Keep up with current developments and trends in area of expertise. Display a strong work ethic demonstrated in attendance, punctuality, maturity and dedication. Maintain a positive attitude.
EEO/Affirmative Action Employer

  • ID: #22392814
  • State: Florida Palmharbor 34682 Palmharbor USA
  • City: Palmharbor
  • Salary: Depends on Experience
  • Job type: Permanent
  • Showed: 2021-11-08
  • Deadline: 2021-12-30
  • Category: Writing/editing