Purchasing Specialist Supervisor - Ses - 77001182

PURCHASING SPECIALIST SUPERVISOR - SES - 77001182 Date: Oct 4, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 838794 Agency: Florida Fish and Wildlife Conservation CommissionWorking Title: PURCHASING SPECIALIST SUPERVISOR - SES - 77001182Pay Plan: SESPosition Number: 77001182 Salary: 56,000.00 Posting Closing Date: 10/15/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION OFFICE OF THE EXECUTIVE DIRECTOR/GENERAL SERVICES SECTION PURCHASING SPECIALIST SUPERVISOR-SES- LEON COUNTY / POSITION NUMBER 77001182 Agency: Florida Fish and Wildlife Conservation Commission Position Title: Purchasing Specialist Supervisor -SES- Division: Office of the Executive Director, General Services Section Position Number: 77001182 Salary: 56,000.00 Full Time/Part Time: Full Time Hiring Manager: Rachel Korade Location: Russell Office Park, 1875 Orange Avenue East Tallahassee, Florida 32311 Minimum Qualifications:

Bachelors Degree

At least one (1) year of experience in accounting, finance, or other business-related field.

Answers to qualifying questions must be verifiable within the work and/or educational history.

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Duties and Responsibilities: This I s a highly responsible , i ndependent professional posit i on In the General Services Purchasing Section. It requ i res a work i ng knowledge of 287 . 057 F . S , MyFlorldaMarketPlace(MFMP) , and 287 Solicitations . The position ensures the Commission's compliance with State, Federal , and Commiss i on laws , rules, regulations , and policy and procedures.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida's citizens in a

positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Responsible for following the provisions and requirements In Section 287.057, Florida Statutes, related to the Department of Management Services rules and FWC's policies and procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC's

organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Primary responsibility of this position is the administration of the Commission's procurement function. Activities include:

Provides interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to statewide agency

personnel and vendors.

Uses independent judgment while coordinating and advising solutions to complex procurements.

Works effectively in an independent environment and serves on procurement project teams within the agency, and other state agencies

or other governmental entities.

Analyzes specifications, terms and conditions for formal solicitations.

Organizes and conducts pre-bid conferences, request for information meetings and other user meetings.

Directs and coordinates workers' activities involving competitive solicitations and procurements.

Reviews procurements to ensure that all purchases are made in accordance with applicable laws, rules and regulations.

Maintains procurement files and documentation required by state record retention policies.

Ensures appropriate procurement method (1TB, ITN, RFI , RFP, RFSOQ) and agreement format (Purchasing Card, MFMP or Contract)

are utilized for all purchases.

Ensures appropriate approvals are obtained in accordance with Commission Delegation of Authority.

Maintains working relationships with Department of Management Services (DMS) and Department of Financial Services (DFS)

personnel and consults with appropriate personnel for Commission procurement-related business.

Responsible for the Commission's MyFlorldaMaketPlace (MFMP) processes.

Reviews and approves Purchase Requisitions (PR). Provides reports and updates, as needed. Serves as liaison with MFMP staff at the DMS.

Supervisory:

Responsible for completing the Performance Planning and Evaluation of employees through establishing evaluation criteria and responsibilities. Meets with employees quarterly to discuss performance expectations.

Responsible for planning, coordinating and directing the work of the Procurement team. Assign duties and projects to staff. Responsible for hiring, training, developing, overseeing and evaluating performance, work product and ensures procedures and processes are documented. Supervises members of the Procurement team, monitoring and communicating with, motivating, training

and provides instructions to supervised employees to manage, plan and coordinate the procurement activities on behalf of the

Commission.

Responsible for timely reviewing and approving the following:

Emergency Purchases

Single Source Purchases

Alternate Contract Sources (for submission to DMS)

Ensures Commission procurement policies are documented and communicated to agency personnel. Activities include:

Plans, organizes and conducts workshops to infom1 agency personnel on a statewide basis of all laws, policies and procedures

governing Commission and State procurement.

Develops and maintains the Commission's Purchasing Manual.

Develops and maintains the Commission's IMPPs related to procurement and solicitation processes.

Provides infom1ation and assistance to the Commission Inspector General, the State Auditor General, Federal granter agencies and other

compliance oversight bodies in the performance of their reviews, audits or other information requests.

Issues reports and performs procurement data collection. Prepares periodic and ad hoc reports to management, customers and other stakeholders, as needed.

Perform other duties, as needed.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge of the principles and practices of purchasing.

Knowledge of the principles and practices of public purchasing, state purchasing laws and rules, and state purchasing process.

Knowledge of methods of compiling, organizing and analyzing data to make recommendations for improving current procurement

processes using methodologies such as life cycle costing, best value and negotiation.

Skill in the use of microcomputers and/or other information technology equipment.

Knowledge of MyFloridaMaketPlace, Vendor Information Portal (VIP), FACTS functionality

Ability to research and analyze specifications, conditions and regulations pertaining to bids, contracts and/or prices.

Ability to apply and implement rules, regulations, policies and procedures relating to the purchasing process.

Ability to supervise people.

Ability to determine work priorities, assign work, and ensure proper completion of work assignments.

Ability to put specifications, conditions and regulations pertaining to bids, contracts and prices in writing.

Ability to maintain purchasing records.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Working Hours:

5 Days,8:00 A.M.to5:00 P.M.

Total hours in workweek:40

Some overtime work may be required as needed.

Other job-related requirements for this position:

Ability to travel for pre-bid conferences, training workshops, etc. up to 5% of time.

Employee is expected to be reliable and dependable, for example: to show up for work, ready to work, on a reliable basis; to observe established work hours and scheduled appointments; to complete work on time; and to obtain permission before being off work and schedule leave in a manner that minimizes work disruption.

General Information:

This position has financial disclosure responsibility in accordance with Section 112.3145, F.S.

The commission expects employees to be courteous and respectful, while assisting Commission customers and stakeholders, ensure each encounter is as positive as possible. Employee should promptly resolve questions or problems related to the commission, it’s programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner, and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for the agency’s actions or decisions while communicating a consistent FWC point-of-view.

Responsible for the following provisions and requirements in section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The commission expects employees to function across FWC’s organizational structure by providing their skills and expertise, wherever needed through work on teams or as directed.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location: TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32310 Nearest Major Market:Tallahassee