Receptionist/admin assistant

receptionist/admin assistant.

jacksonville , florida

posted today

job detailssummary

$20 - $22 per hour

temp to perm

high school

category office and administrative support occupations

referenceAB4641000

job detailsWe are seeking a polished, reliable, and detail-oriented Receptionist who will serve as the first point of contact for visitors and callers, while also handling essential administrative and office assistant duties. This position requires a professional demeanor, exceptional communication skills, and a proactive approach to supporting daily office operations. Qualifications:

Proven experience as a receptionist, administrative assistant, or in a similar role.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology.

Excellent communication skills, with a friendly, professional demeanor.

strong organizational skills with a keen attention to detail.

Ability to multi-task and prioritize in a fast-paced environment.

Additional Requirements:

Technology Proficiency: Experience with office management software (e.g., MS Office Suite, Outlook, calendar management tools) and familiarity with basic troubleshooting of office equipment (printers, fax machines, etc.).

Customer Service Skills: Exceptional interpersonal skills to greet and assist clients, handle inquiries, and maintain positive relationships.

Time Management: Ability to prioritize tasks, handle multiple assignments simultaneously, and meet deadlines with efficiency.

Attention to Detail: strong attention to detail in preparing documents, entering data, and organizing information accurately.

Professional Demeanor: Consistent, polished professional appearance and demeanor with high standards of confidentiality and discretion.

Flexibility & Adaptability: Willingness to take on new tasks as needs arise and adapt to changes in office dynamics and technology updates.

salary: $20 - $22 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesFront Desk Management:

Greet and assist visitors, clients, and employees in a welcoming and professional manner.

Answer, screen, and direct phone calls on a multi-line system, taking detailed messages as necessary.

Ensure the reception area is tidy, organized, and presentable at all times.

Administrative Support:

Manage and organize incoming and outgoing mail, including packages and courier services.

Assist in preparing and editing documents, spreadsheets, and presentations.

Maintain calendars, schedule meetings, and coordinate conference room bookings.

Assist with managing office supplies inventory and place orders when necessary.

Office Assistance:

Support general office operations, including filing, data entry, and record-keeping.

Coordinate and oversee office maintenance and repair requests.

Assist with onboarding new employees by preparing necessary documentation and resources.

Organize and support in-office events and meetings, ensuring arrangements are handled smoothly.

Communication & Professionalism:

Serve as a liaison between departments, conveying information professionally and accurately.

Handle confidential and sensitive information with discretion.

Communicate clearly and effectively, both in person and through written correspondence.

The essential functions of this role include:

working in a smoke free environment

Skills

Front Desk

Greeting Customers

Clerical Work

Administrative Duties

Mail Distribution

Switchboard Operation

Receptionist Duties

Ordering Supplies

Microsoft Office

Answering Phones

Multi-tasking

Secretary - Admin Assist

Google for Business Suite

Filing

Excel

Powerpoint

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.get in touchwe are here to help you with your questions.MMmeaghan mccahill

meaghan.mccahill@randstadusa.com