Senior Administrative Assistant

DescriptionIntroductionAre you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Senior Administrative Assistant today with Galen College of Nursing.BenefitsAt Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans along with unique benefits, including:

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)Note: Eligibility for benefits may vary by location.You contribute to our success. Every role has an impact on our students’ lives and you have the opportunity to make a difference. We are looking for a dedicated Senior Administrative Assistant to be a part of our team.Job Summary and QualificationsThe senior administrative assistant performs highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.What you will do in this role:

Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.

Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgment, determining when to act for management and when to refer problems for personal attention.

Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.

Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.

Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.

Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.

Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.

Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensures filing is in proper format and filed in a timely manner.

Makes appointments, travel arrangements, and prepares expense statements.

Operates independently in the absence of the Executive.

What qualifications you will need:

Three to five years’ experience in administrative support in a corporate environment, with two years supporting someone in a Leadership position.

Two years college or equivalent experience.

Ability to respect at all times the confidential nature of the work and information in the Deans office.

Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.

Degree of Supervision: Minimal

Galen College Values:Inclusivity : I foster an environment that provides opportunities for every individual to reach their full potential.Character : I act with integrity and compassion in all I do.Accountability : I own my role and accept responsibility for my actions.Respect : I value every person as an individual with unique contributions worthy of consideration.Excellence : I commit myself to the highest level of quality in everything I do.At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take a personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Master's Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master’s degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen’s accreditation status, please visit our website.Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE)We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.