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Maxim Healthcare Staffing is looking for a qualified Administrative Assistant to s upport the Tobacco and Substance Use Prevention and Control (TSUPC) Team. The Administrative Assistant schedules meeting rooms, orders supplies, take notes during Workgroup meetings and provides other administrative support as needed. The Administrative Assistant is responsible for reviewing invoices Program Managers receive from vendors. The Administrative Assistant ensures the invoices are completed correctly, communicates with the vendor as needed, stages the funding lines required to pay the invoice and reconciles invoices. The Administrative Assistant submits the invoices for final review and approval to the Program Managers. The Administrative Assistant will have some contact with vendors and the general public through oversight of the Program’s phone line and email. ResponsibilitiesCandidate will plan and schedule meetings and appointments.
Organize and maintain paper and electronic files.
Conduct research and provide information via the telephone, postal mail, and e-mail.
Other Administrative Assistants duties as assigned.
Qualifications
High school diploma or GED required
Associate’s degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred.
Ability to work independently with little direct supervision.
Ability to establish and maintain positive professional business relationships with the branch level leadership and office staff.
Strong organizational skills and attention to detail.
Excellent oral and written communication skills.
Experience with Microsoft office required.
Benefits
At Maxim Healthcare Group, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:Competitive pay & weekly paychecks
Health, dental, vision, and life insurance
401(k) savings plan
Awards and recognition programs
Benefit eligibility is dependent on employment status. CO Specific Benefits: Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical), Health Advocate Employee Assistance Program, Health Savings Account , 401(k), 401(k) Company Match, Profit Sharing, Short Term Disability, Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Life and Accidental Death & Dismemberment Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Accident Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance, Pet Insurance, Transportation Benefits, CommonBond, Educational Assistance Program, College Partnership Program, Paid Time Off/Company Holidays
About Maxim Healthcare Group
Maxim Healthcare Group has been making a difference in the lives of our patients, caregivers, and employees for more than 30 years. Our nationwide suite of services includes home healthcare, companion and behavioral care, healthcare staffing, and workforce solutions. Maxim€™s commitment to customer service, compassionate patient care, and filling critical staffing needs makes us a trusted partner wherever healthcare is needed. Maxim Healthcare Group is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Full-time