The Bookkeeper is responsible for the day-to-day transactional and administrative financial operations of K2L. This position oversees the accurate and timely processing of contributions, deposits, accounts payable, payroll, banking transactions, and financial records. The Finance Manager works closely with the Executive Director and Fractional CFO to ensure accurate accounting, strong financial controls, and efficient financial operations.
Key responsibilities of the Bookkeeper include but are not limited to:
Contributions & Revenue ProcessingProcess and record check, cash, credit card, and online contributions and prepare bank depositsMonitor online giving platforms and resolve unsettled or rejected transactions as neededMaintain accurate donor and contribution records and prepare annual giving statements
Accounts Payable & DisbursementsReceive and process invoices and vendor paymentsManage credit card transactions, receipts, expense coding, and supporting documentationPrepare required banking and positive pay filesMaintain accurate vendor records and communicate with vendors regarding invoices, payments, and discrepancies
Payroll & Employee Finance AdministrationProcess biweekly payroll for salaried and hourly employees, including seasonal staff and internsAssist with annual W-2 and 1099 reporting and other payroll-related administration
Accounting & RecordkeepingMaintain accurate and timely financial records in QuickBooks and other applicable systemsEnter and categorize transactions, maintain supporting documentation, and post routine journal entriesMaintain organized financial files and fixed asset recordsProvide transaction-level information and documentation needed by the Fractional CFO
Banking & Cash OperationsMonitor day-to-day banking activity and review positive pay items for accuracy and authorizationPrepare and submit required banking files and depositsEscalate unusual or questionable banking activity to the Executive Director and Fractional CFOProvide timely and accurate information to support cash management and financial oversight
Compliance & Administrative FinanceMaintain required vendor, insurance, licensing, and financial documentationAssist with workers’ compensation audits, PCI compliance, merchant services, and other routine compliance requestsCommunicate and document finance policies and procedures as directed
CFO & Executive Leadership SupportProvide timely financial information and supporting documentation for monthly close and financial reportingSupport the Fractional CFO with the monthly board package, annual audit, Form 990, and other external reportingAssist with special projects, financial process improvements, fundraising events, and other projects as requested
HR Support Monitor new-hire paperwork, drug testing and background checks; report new hires through e-verify and to the state; set up new employees in payroll