Executive Assistant (Max $37/hr W2)

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our senior executives. This role requires exceptional organizational skills, the ability to manage multiple high-priority tasks, and a strong background in executive-level assistance. The ideal candidate should be self-motivated with strong ability to operate independently, collaborates well with peers and colleagues, and demonstrates strong accountability for the responsibilities of the role.

Provide onsite administrative support for 2 Executive Directors on our Executive / Operating Committees; Offer backup coverage for other Managing Directors in the division as required

Work closely peer administrative professionals within GC Management and across the Firm, including those located across three regions (Americas, EMEA, Asia)

Assist in tracking team priorities and handle highly confidential documents and correspondence; Manage highly sensitive information related to the Firm and staff

Manage heavy calendars and coordinate meetings, agendas, and conferences; quickly resolving meeting conflicts and scheduling prioritization proactively

Organize departmental events, book conference rooms, order catering, and coordinate A/V multimedia requirements

Provide telephone coverage and call screening for executives

Prepare arrangements and itineraries for both domestic and international travel including flights, hotels, ground transportation, and currency exchange

Monitor travel profile and visa status for executives and procure visas as required (with assistance from MS travel desk)

Manage pre-approvals for travel and entertainment as required; Process receipts for expense management on a timely basis; Manage vendor information, payments, and invoice processing as required

Navigate the Firm's resources and interface with various departments on behalf of executives including technology support, facilities requests, and general troubleshooting

Provide miscellaneous support as required including: print and collate documents, manage email distribution groups, perform basic research and news feed, distribute executives' mail or arrange for shipping / messenger services, take meeting minutes, coordinate visitor arrangements, and manage ad hoc projects Deep experience in heavy calendar management, domestic/international travel coordination

Proficient skills in Microsoft Office Suite, especially Outlook for email, calendars, and contacts