Order Specialist

Job Description

The Order Specialist position plays a key role in servicing our customers. The position is responsible for ensuring that all jobs are ordered accurately and in a timely fashion to meet the needs of our customers. The Order Specialist works hand in hand with the appropriate Field Service Representative assigned to their accounts with the overall goal of servicing our customers at a high level.

Overall Accountabilities:

• Work with FSR’s to ensure the expectations of our builders are met with regards to timely and complete delivery and installation.
• Facilitate verbal, electronic, or hard copy communications with Builders regarding the phase of construction, cabinet order dates, selection information and purchase orders, etc.
• Provide field measure packets that include all the necessary information for FSR’s to accurately verify designs and selections on each job.
• Collect purchase order information and prepare accurate pricing summary for invoicing purposes.
• Timely and accurate ordering of all jobs is the goal.
• Ability to travel as required. Estimated travel currently anticipated for this position is <5%.
• Other duties, incidental or regular, may be assigned at management’s discretion.

Daily Responsibilities

• Keep track of construction schedules through communication with the superintendent, electronic scheduling tool provided by Builders, receipt of hard copy documentation, etc. Receive start notifications for all jobs before scheduling the house to be measured with the FSR.
• Collecting selection and purchase order information from the builder.
• Creating Jobs in our system(s) before field measure.
• After release from the builder, prepare measure packet that includes cabinet layouts, items list, and selection information, etc. Provide measure packets to appropriate FSR. Communicate any urgency associated with specific orders to the FSR.
• Keep track of the outgoing and incoming field measure packets to ensure FSR’s complete their responsibilities in a timely fashion. Log incoming field measure dates into designated system(s) for tracking purposes.
• Work with Design Associate or FSR’s to redesign any complex kitchens or take care of any major SKU changes as requested by the FSR.
• Review all selections and options and ensure PO is accurate. Request VPO’s when needed. Working with Builders Purchasing Dept. to resolve P.O. discrepancies.
• Prepare countertop orders and send to countertop supplier. Place email confirmations in Job Folder.
• May create install and quality walk packets that stay in folder which include the layout, items list, countertop information, and field measure form.
• Finalize and prepare order
• Work with Account Managers on recurring design changes that need to be corrected and make sure you use the most up to date information provided by them.

Qualifications

Required Knowledge, Skills and Experience

• Experience using basic accounting procedures.
• Ability to communicate with all varying levels of skilled trades.
• Ability to understand kitchen/bath layouts and interpret design issues related to final installation.
• Experience using computer programs including Excel and Microsoft Word
• Experience working in a fast-paced team environment and handle multiple priorities
• Ability to define problems, collect data, establish facts, and draw conclusions
• Ability to follow existing guidelines and establish improved procedures

Education Requirements:

• High School Diploma Required
• Higher education preferred

Organizational Relationship:

The OS position typically reports to the Supervisor – Order Fulfillment for the Builder Channel.

Additional Information

MasterBrand Cabinets, Inc. offers a wide spectrum of cabinetry products designed to satisfy every budget and lifestyle. With a large North America footprint and diverse team of nearly 13,000 employees, we help people fulfill their dreams of a comfortable, inviting home through innovations in fashion and functionality that bring family and friends together. We invite you to visit www.masterbrand.com to learn more about how we build employee opportunity, purpose, and reward into everything we do.

MasterBrand Cabinets, Inc. is an equal opportunity employer. MasterBrand Cabinets, Inc evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

MasterBrand Cabinets, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to [emailprotected] and let us know the nature of your request along with your contact information.