Construction Administrative Assistant

This is an opportunity for an organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will be crucial in supporting our daily operations by providing administrative support to our project managers and field supervisor.

This role requires strong communication skills and great organization skills. You must be reliable, able to follow directions, be willing to ask questions, and have a can-do attitude.

Responsibilities & Duties:

Screen, prioritize, and direct phone calls, emails, mail, and guests.

Greet clients and vendors when they come into the office.

Perform general clerical duties, including but not limited to filing both physical and digital files, answering phone calls, responding to emails, and transcribing meeting minutes and other important documents as needed.

Scan, submit, and file receipts, invoices, purchase orders, etc. for the accounting department.

Schedule and maintain calendars using Microsoft Outlook.

Assist with acquiring resort vehicle passes.

Communicate with clients, vendors, subcontractors, and staff.

Run errands, dropping off checks to vendors.

Ready to learn from on-the-job training.

Be self-motivated – good at finding essential tasks on your own.

Qualification & Skills:

Requires High Proficiency in Microsoft Office Suite

High school diploma or equivalent.

Previous Administrative Assistant/clerical experience required.

Basic knowledge of construction terminology and processes is preferred.

Adobe experience is a huge plus.

Excellent written and verbal communication skills.

Be punctual and dependable.

Independently motivated, able to take on tasks and duties without immediate direction.

Ability to keep a typical work schedule of Monday through Friday, 7:00 am to 3:30 pm.

Must currently live on the Big Island of Hawaii.

Must have dependable daily transportation with a valid Hawaii driver’s license.

We offer an excellent work environment, competitive pay, advancement opportunities, and a first-rate benefits package, including ten paid holidays yearly. Reply to this post to learn more. We are filling this position as soon as possible; send your resume today for an interview. If you do not have a resume, ask for an application to fill out.

Please note that only qualified candidates currently living on the Big Island of Hawaii will be contacted for an interview. Thank you for considering this opportunity.

Compensation: Pay starting at $20.00/hr. (pay will be based on level of experience) + Benefits

employment type: full-time.