Administrative Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a dynamic role that requires excellent organizational skills, the ability to multitask, and strong communication skills.

Duties:

Hiring, training and managing staff, including development of work schedules

Ensuring compliance with laws and regulations

Preparing budgets and billing patients

Maintaining clinic records and data

Working with nurses and other staff members to ensure high-quality patient care

Schedule employees based on patient needs

Oversee the organization of all patient records

Stay up to date on healthcare laws and regulations

Offer recommendations to decision-makers on ways to improve the efficiency of the office

- Provide administrative support to the management team

- Manage calendars, schedule appointments, and coordinate meetings

- Prepare and edit documents, reports, and presentations

- Assist with project coordination and follow-up on action items

- Handle incoming calls, emails, and correspondence

- Maintain office supplies and equipment inventory

- Assist with event planning and coordination

- Perform general office duties such as filing, scanning, and photocopying

- Provide customer support and address inquiries or issues

Skills:

- Proven experience as an Administrative Assistant or similar role

- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)

- Familiarity with QuickBooks for basic bookkeeping tasks

- Knowledge of Google Suite (Gmail, Docs, Sheets) for collaboration and document management

- Strong proofreading and editing skills to ensure accuracy of documents

- Experience with front desk operations and phone systems

- Excellent project coordination skills to manage multiple tasks simultaneously

- Ability to plan and execute events with attention to detail

- Exceptional customer service skills to provide support to clients or customers

- Strong organizational skills to maintain files, records, and schedules

We offer competitive compensation based on experience.

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 40 per week

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Schedule:

8 hour shift

Weekends as needed

if You have any questions please call or text 208 515 4152

call for Jessica or April