Executive Assistant - Mayor's Office Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/4452656) Apply Executive Assistant - Mayor's Office Salary$56,600.00 - $63,500.00 AnnuallyLocation Boise City Hall, IDJob TypeFull Time RegularJob Number23 -06629DepartmentMayor's OfficeOpening Date04/01/2024Closing Date4/15/2024 12:00 PM Mountain
Description
Benefits
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Summary StatementThe Mayor’s Office is searching for a vibrant and enthusiastic Executive Assistant to join forces with Boise's trailblazing first female mayor in creating a City for Everyone. This role thrives within a dynamic and fast-paced team environment, where you'll engage with all 12 departments and 4 offices of the city, working collaboratively to manage the mayor's schedule and handle administrative duties on her behalf. As part of this role, you'll have the opportunity to connect with individuals from various corners of the city and across the country, foster both internal and external relationships, and gain invaluable insight into the workings of city governance and its dedication to serving Boise's residents. This position works under general direction and is designated as At-Will. Essential Functions
Provides advanced administrative support to the mayor. Anticipates and resolves issues independently, demonstrating resourcefulness and problem-solving skills to address challenges proactively.
Manages the mayor’s calendar, requiring interaction with internal and external executives and assistants to schedule various business meetings. Creates daily and weekly agendas for the mayor and ensures all materials needed by the mayor daily are prepared and accessible.
Organizes, monitors, tracks, compiles, and prepares internal and external documents. Handles sensitive and confidential information with discretion, including drafting and prooing correspondence, reports, presentations, and other documents.
Serves as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, including emails, phone calls, and correspondence.
Arranges travel itineraries, accommodations, and transportation ensuring efficiency and adherence to policies and regulations.
Assists in project management tasks, such as research, data analysis, and documentation to support executive decision-making and strategic initiatives.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
RequirementsRequired Knowledge, Experience, And Training Bachelor’s degree and five years of experience providing administrative support at the executive level, or an equivalent combination of education and/or experience.Knowledge of:
principles and practices of executive-level administrative support
principles and practices of project management
and computer usage including related software.
Ability to:
demonstrate significant attention to detail
organize work effectively
prioritize and carry out multiple tasks at once with little or no direct supervision
exhibit initiative and problem-solving skills
communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.Preferred Knowledge, Experience, And TrainingBachelor’s degree and eight years of experience providing administrative support to elected officials or corporate executives.Licensing And Other RequirementsValid state-issued driver's license.Special RequirementsApplicants must be able to pass:City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process RegulationDriving Record CheckCriminal Justice Information System background check (CJIS)Working ConditionsThe physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical EffortsWhile performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Work includes sensory ability to talk and hear. Work in this position also includes close vision. Position requires hand/finger dexterity.Working EnvironmentThe work environment will include inside conditions. Employees will also drive a vehicle as part of this position.This position works: occasional evening and weekend engagements. Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org
Full-time