Payroll/Reception/Accounts Payable

We are currently hiring for a front desk professional who will specialize in AP, Payroll, and Reception.

This is a Monday - Friday, 8-5, Full-Time position but we can discuss flexibility if necessary

The Payroll/Reception/Accounts Payable role is responsible for:

Answering and directing all phone calls / visitors.

Processing AP (including coding, entering, and paying vendor invoices)

Researching and solving invoice discrepancies.

Reconciling monthly credit card statements.

Entering timecards and processing weekly payroll for our field employees (Adding vacation hours, Deducting and paying any child support / garnishment orders, Submitting 401k Contributions, etc.)

New Hire Paperwork/Onboarding

Assisting in prepping and coordinating the company parties/events. (Venue, catering, entertainment, prizes)

Processing and issuing W-2 forms to employees

Annual OSHA reporting

Performing other duties as assigned.

EDUCATION AND EXPERIENCE:

Proof of high school diploma or GED required.

Payroll and Accounts Payable experience is a plus, but not required.

Experience in the construction industry is highly preferred.

Valid Drivers License required.

Must be able to communicate (speak, read, comprehend, write) in English.

Bilingual (Spanish/English) is a plus

KNOWLEDGE SKILLS AND ABILITIES:

A proactive attitude towards problem-solving and attention to detail are crucial for success in this role.

Ability to work in a team or independently, performing a wide range of complex and confidential administrative duties accurately.

Excellent knowledge and use of general computer systems (Excel, Outlook, Accounting Software).

Experience exercising discretion and confidentiality with sensitive company information

Ability to multitask, take direction from multiple people, prioritize work and correlate related requests.

Consistent attendance.

A self-starter who stays focused but flexible

Perceptive and proactive, recognizes what needs to be done

Must be able to maintain professionalism both internally and externally.

Effective listening skills.

Benefits:

401(k) with Profit Sharing contributions and an employer match of up to 5%

Employer paid health insurance for you with the option to add family.

Life insurance policy

Accrued vacation time / PTO

Optional Dental/Vision/FSA benefits