Executive Assistant

Description Robert Half is thrilled to present an exciting Executive Assistant to the CEO opportunity in Oakbrook Terrace, Illinois, with a leading organization in the services sector. This role is perfect for a proactive professional who thrives in a dynamic environment and is ready to make a significant impact. As the Executive Assistant, you’ll be at the heart of the action, managing complex calendars, coordinating seamless travel arrangements, and serving as a trusted right hand to senior leadership. Your organizational expertise and ability to handle diverse responsibilities will be pivotal to the team’s success. Responsibilities Manage and streamline the CEO's calendar to ensure efficient time management. Coordinate both domestic and international travel arrangements, including booking visas when needed. Oversee and reconcile expense reports in a timely manner. Handle the CEO's email correspondences, ensuring all emails are responded to or redirected as necessary. Prepare and assist in creating board presentations, ensuring all information is accurate and well-presented. Coordinate event planning as required, taking care of all logistical details. Take notes during meetings and distribute them accordingly. Carry out personal tasks for the CEO as and when required. Make restaurant reservations for the CEO and other executives as necessary.Requirements Requirements: Exceptional skills in Calendar Management are required for effective scheduling and organization. Excellent communication abilities are essential to facilitate smooth interaction with various stakeholders. Proficiency in managing correspondence is necessary to handle both internal and external communications. Must possess adept note taking skills for accurate record-keeping during meetings and discussions. Experience in making and managing Book Travel Arrangements for executives is crucial. Ability to Coordinate Travel Arrangements efficiently to ensure seamless business trips. Demonstrated proficiency in Expense Reconciliation is required for accurate and timely financial management.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .