Executive Assistant to the President and CEO

Reporting to the president this candidate coordinates a broad variety of administrative processes & activities such as communications including website design and press release preparation; & management of supervisor(s) &/or dept's multiple calendars & events. Reviews social media and communicates opportunities for PR to the executive team.

Website

Oversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective.

Organizes information in ways that promotes & encourages use of site.

Gathers information regarding programs, events, etc.

Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website.

Accounting

Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.

Processes accounting transfers, appropriation & funding changes, deposits, & payroll.

Completes journal entries.

Creates & monitors budget statements.

Verifies that charges are accurate & posted to the appropriate account.

Reconciles accounts.

Resolves discrepancies &/or outstanding encumbrances.

Assists in balancing accounts at close of fiscal year.

Assists in preparation of annual budget.

Administer budgets &/or accounting balances for multiple awards.

Human Resources

Supports staff &/assists with searches.

Recommends & implements changes to administration of HR policy & procedures for unit/dept.

Coordination

Supervision

Coordinates work of receptionists, program assts, clerical assts, interns, etc.

Miscellaneous

Performs other duties as assigned.