House Manager & Family Assistant (w/ Meal Prep and Child Support)

Title: House Manager & Family Assistant (with Light Meal Prep and Child Support)

Location: Winnetka, IL 60093

Employment Type: Part-time (approximately 25 hours/week, with potential to grow)

Proposed Start Date: ASAP

Compensation: $40–45/hour based on experience.

Requirements: Maintain a smoke-free environment, pass background check, reliable transportation, tech-savvy.

Proposed Schedule: 3 days per week (Monday, Wednesday, Thursday preferred); occasional overnights with advance notice.

Description:

We are a warm and busy family of five with three children (ages 6, 4, and 3) and a golden doodle who is about 75 pounds. Both parents work primarily from home — Mom manages her own business, and Dad’s schedule varies between home and the city with frequent travel. The two oldest children are in full-day school and participate in multiple after-school activities, while the youngest attends half-day school. We have a full-time housekeeper and weekly cleaning support but are looking for someone to oversee household operations, bring structure, and help systems run smoothly.

Key Responsibilities:

Household Organization & Maintenance

-Create and maintain organization systems for closets, storage, pantry, and toys.

-Maintain household and family calendars; ensure schedules, activities, and events are up to date.

-Communicate via email about projects, appointments, and updates.

-Support with tidying and putting items away as needed; oversee the housekeeper and cleaning service.

-Conduct seasonal swaps (clothing, décor, bedding, etc.).

-Prepare for family events, holidays, and guest stays.

-Coordinate donation pickups and drop-offs.

-Support packing/unpacking for travel or seasonal transitions, ensuring items and sizes are ready.

-Supervise and coordinate service providers and vendors (handymen, landscapers, holiday décor, etc.).

-Occasional house sitting when family travels.

Inventory Management & Errands

-Track and restock pantry, fridge, toiletries, and household supplies.

-Maintain and update running household lists.

-Coordinate and manage household orders (Amazon, Costco, Target, etc.).

-Run errands such as groceries, returns, dry cleaning, and gift shopping.

-Manage packages, deliveries, and mail sorting.

Meal Planning & Preparation

-Assist with meal organization and light prep (2–3 dinners/week as needed).

-Batch prep healthy breakfast or lunch components (e.g., grains, chopped fruits, vegetables).

-Support grocery shopping for staples and meal supplies.

-Maintain an organized refrigerator and pantry; washing and prepping items after grocery shopping (i.e. fruits, vegetables).

-Follow dietary preferences (mom vegetarian; kids eat all foods).

-Maintain kitchen tidiness after meal prep.

-Harvest produce from the family vegetable garden during warmer months.

Pet Care

-Coordinate grooming and vet appointments.

-Administer medication as needed.

-Maintain pet supply inventory and oversee feeding routines.

-Provide pet sitting when the family travels.

Vehicle Upkeep

-Oversee vehicle cleaning, fueling, and organization.

-Coordinate oil changes, maintenance, and inspections.

-Track registration, insurance, and service records.

Family Support & Child Assistance

-Assist with school pickups/drop-offs or afternoon activities as needed.

-Light childcare or supervision as needed.

-Prep backpacks, snacks, and clothing for school days.

Deep Cleaning & Special Projects

-Coordinate with the housekeeper on deep-cleaning projects (fridge, oven, baseboards,etc.).

-Maintain and refresh spaces such as the garage, mudroom, or entryway.

-Clean humidifiers, air purifiers, and washing machines monthly.

-Organize special household projects (toy rotation, seasonal decorations, storage systems).

Administrative & Personal Assistant Support

-Manage shared calendars, reminders, and recurring household tasks.

-Track household receipts or budgets for projects, gifts, or donations.

-Coordinate family events, appointments, and guest stays.

-Communicate with vendors and oversee household correspondence.

Ideal Candidate:

You are confident, kind, and highly organized — the type of person who loves creating systems and making a household run like clockwork. You communicate clearly, take initiative, and know how to “figure it out” without needing constant direction. You bring warmth and professionalism, maintaining healthy boundaries while being a reliable, long-term partner for our family. You’ll manage the home with ease, coordinate with our housekeeper and vendors, and help ensure we’re always stocked, scheduled, and ready for what’s next. You enjoy working in a family environment, supporting children as needed, and keeping an upbeat, calm energy in a dynamic household.

How to Apply:

If interested, please email with the following:

- A short letter explaining why you’d be a great fit for this position.

- Your updated resume.

- At least 3 references with contact information.

When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.