"HR Admin"

16 Jun 2024

Vacancy expired!

Maintains the front office as well as providing support and assistance to all Managers and team as needed in Oakbrook Responsibilities · Office Management including co-ordination of projects with outside contractors/vendors (AT&T install of T1 for example).· Contact vendor and order business cards for sales staff and other employees, submitting drafts for review.· Assist Paychex – HR engagement· Manage AT&T Mobility account and phones.· Update employee personnel information in HRIS· Provide any Assistance required by the Corporate team & Project Managers· Answer phone, direct calls, take messages, and check general voice mail messages.· Manage all incoming, outgoing mail, and packages daily by sorting, handing out, and opening as necessary.· Handle processing of vendor bills by scanning and emailing to accounts payable and file accordingly.· Handle processing of checks received from publishers by scanning to Finance Team, make physical deposit to Citibank for Aspire Systems Inc filing accordingly.· Process checks for dispatch from India for vendor payments and payroll – mail at local Post Office to ensure safe arrival.· Keep all freelancer and vendor paperwork filed and organized.· Assist accounts payable with review of freelancer and vendor payment checks, mailing checks, and keep good communication if there are any errors or issues with checks.· Mail packages via UPS, FedEx, or DHL, and via water, as necessary.· Manage all printers and copiers vendors, order supplies, and toner when needed, and troubleshoot as needed.· Inventory and order office supplies through HR Manager and/or purchase office supplies from store as often as needed keeping costs to a minimum.· Keep employees informed with email notifications about office closures, office building information, who’s out sick, and visitor alerts.· Coordinate Oakbrook office events/parties and luncheons with HR manager.

  • ID: #43098168
  • State: Illinois Oakbrook 60523 Oakbrook USA
  • City: Oakbrook
  • Salary: Depends on Experience
  • Job type: Permanent
  • Showed: 2022-06-16
  • Deadline: 2022-07-24
  • Category: Et cetera